Executive Assistant
hace 6 días
About AccelOne AccelOne builds innovative software solutions for US clients, fostering a dynamic, collaborative, and inclusive environment. Position Overview We’re seeking a highly organized, proactive Executive Assistant to support our executive leadership (CEO/COO/CFO). You will manage complex calendars across time zones, coordinate communications, and ensure preparation and follow-through for meetings, travel, and strategic initiatives. This role requires excellent judgment, discretion, and the ability to thrive in a fast-paced, tech-services environment. Work Hours: Full-time, with consistent overlap with US time zones (minimum 4 hours daily). Key Responsibilities Calendar & Inbox Ownership: Plan, prioritize, and safeguard executive time; coordinate internal/external meetings; anticipate conflicts; triage emails with clear next steps. Meeting Ops: Prepare agendas, briefs, and decks; capture minutes and track action items to completion. Travel & Expenses: Arrange domestic/international travel, visas, lodging, and itineraries; process expense reports; optimize cost and time. Documentation & Reporting: Draft and format correspondence, reports, and presentations; maintain executive files and SOPs. Cross-functional Liaison: Coordinate with Delivery, Sales, People/HR, and Finance; interface with clients and partners on behalf of executives. Project Support: Light project management (timelines, checklists, follow-ups) using Asana/Trello/Notion; track deadlines and status. Events & Logistics: Coordinate offsites, all-hands, and vendor relationships. HR/Recruiting Support (as needed): Interview scheduling, onboarding coordination, and access requests. Confidentiality: Handle sensitive information with absolute discretion and professionalism. Qualifications 3+ years as Executive Assistant or similar supporting senior leadership (tech/services preferred). Advanced English (C1) — excellent written and verbal communication. Expert with Microsoft 365 (Outlook/Teams/Word/Excel/PowerPoint) ; familiarity with Asana/Trello/Notion ; plus: ATS (Breezy ), e-signature, and expense tools. Strong prioritization, time management, and stakeholder communication. High ownership, attention to detail, and problem-solving. Bachelor’s degree preferred. Success Metrics (Examples) 95% conflict-free calendar for executives. Same-day confirmation for priority meetings and travel holds. 100% of action items tracked with clear owners and due dates; on-time completion. High satisfaction from executives and key stakeholders. What We Offer Competitive compensation (contractor or payroll; USD for contractor roles). Remote-friendly culture, growth opportunities, and impactful work with US clients. Collaborative, inclusive team. #J-18808-Ljbffr
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