Executive Assistant

Executive Assistant to the CEO (Full-Time (40 hours/week), Remote – EST Overlap Required) About the Role H&H Environmental operates at a level where precision, cleanliness, and customer experience are non‑negotiable. As a trusted provider of high‑stakes calibration and testing services to aerospace, defense, and research clients, our internal workflows must match the excellence we promise externally. We’re hiring an Executive Assistant to directly support the Founder/CEO and provide the operational backbone that keeps the company running with clarity and consistency. This is a full‑time, high‑trust role ideal for someone who thrives in fast‑paced environments and knows how to protect an executive’s time while keeping business operations tightly aligned. Who We’re Looking For You are an experienced Executive Assistant with a sharp eye for detail, exceptional communication skills, and a proactive mindset. You know how to operate independently, anticipate needs, and drive tasks to completion without hand‑holding. Must-haves include: 2–4+ years of experience as an Executive Assistant, Virtual Assistant, or Project Coordinator Strong organizational and time management skills High comfort level with modern digital tools (Google Workspace, Microsoft Office, CRMs) Proven ability to manage confidential information with integrity Ability to think clearly, move quickly, and ask the right questions in ambiguous situations Key Responsibilities Executive and Administrative Support Manage CEO’s calendar, inbox, and task list with accuracy and prioritization Format and prepare reports, documents, and client‑facing communications Coordinate travel, vendor interactions, and internal meeting schedules Track expenses and organize digital receipts Conduct targeted research and summarize findings Operational Support Prepare notes, action items, and follow‑ups from internal meetings Maintain digital documentation and structured file systems Assist in the creation and refinement of standard operating procedures Customer Experience Coordination Manage logistics for client visits, remote sessions, and consultations Keep CRM systems updated and aligned with internal records Ensure clients experience seamless communication and coordination throughout their project lifecycle Support improvements to the digital customer experience Tools and Platforms Communication: Gmail, Outlook, WhatsApp, Loom Scheduling: Google Calendar, Calendly Project Management: ClickUp, Trello, Notion File Management: Google Drive, Dropbox CRM & Expenses: HubSpot (or equivalent), QuickBooks or Google Sheets Decision Authority Triage internal emails using approved templates Conduct research and deliver clear, actionable summaries Propose workflow or tool improvements for review Any external communication that is not pre‑approved or templated Financial transactions, subscriptions, or vendor agreements Working Style Are proactive, responsive, and communicative Can manage ambiguity with professionalism Execute reliably with little oversight Are energized by organization, structure, and precision Schedule and Collaboration Monday through Friday (40 hours/week) At least 4 hours of daily overlap with Eastern Time (EST) Daily video check‑ins via Google Meet Frequent asynchronous updates via WhatsApp or Slack What We Offer Fully Remote Job (Minimum 4 Hours Overlap with EST) Competitive compensation starting at $1,400/month Work on the competitive Environmental Simulation, Aerospace & Defense Industry How to Apply Please send the following to operations+ : Your resume (PDF format, titled Lastname.Firstname.EA.pdf) A short introduction explaining your experience as an Executive Assistant and what makes you a good fit for this role Optional: Include an example of when you proactively solved a problem or improved a workflow Seniority level Mid‑Senior level Employment type Full‑time Job function Administrative Industries Human Resources Services #J-18808-Ljbffr