Office Assistant
hace 7 días
**In Media.Monks we are looking for an Office Assistant to join our Facilities Team for Buenos Aires Offices. **This team is responsible for guaranteeing the proper functioning of workspaces and provide comfort to our BA.Monks.
In this role as Office Assistant, you will have some mayor responsibilities:
- Provide support to the Site with operational activities in maintenance, cleaning, operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved.
- Coordinates vendor relationships, office cleaning and cafeteria services and invoice review. Also work on tasks including space planning, furniture design, workstation relocation, purchasing of office/building supplies, stocking, building safety, and a wide range of facility support requests
- Lead, develop and supervise a professional, friendly, creative, energetic, and detail-oriented cleaning team.
- Establish procurement procedures and maintain inventory of office supplies.
- Manage logistics of office reorgs/moves
- Serve as primary point of contact for office-related needs including facilitating communication to staff about office-related changes and updates, acquiring promotional items for new hires and business partners, etc.
**In this role you will also have to**:
- Build strong relationship with vendors, coordinate scheduling of work, and ensure work is performed to contract within Media.Monks standards.
- Collaborate with all the Monks in booking system related issues (workstations, meeting rooms, parking lot, over-booking, or special needs)
- Crossed trained in Receptionist and Facilities Host functions as back-up and support of function.
- Ensure contract deadlines due not expire and review all invoices for accuracy and timeliness of payment.
- Arrange travel and accommodations, and prepare vouchers
- Collaborate with departments to ensure high-level of support to meet customer needs.
- Partner to efficiently deliver Mxnks events.
- Collaborate with the cleaning team on all day-to-day office activities.
- Opening/Closing of the office
- Perform other Facility management assignments as described by team and manager.
**Skills & Qualifications**:
- +2 years of prior experience in facilities, property management or related field preferred.
- Vendor oversight experience.
- Basic understanding of building systems (i.e., automated HVAC, lighting controls, electrical power, fire/life, etc.) and general office equipment (i.e., copiers, fax machines, printers, etc.) maintenance.
- Thorough understanding of preventative maintenance system principles, building repairs, and cleaning/janitorial practices.
- Good written and verbal communication skills.
- Excellent planning and organizational skills, as well as ability to prioritize workload using good judgment, while balancing the need for an immediate response with accuracy and completeness of information.
- Detail-oriented with strong problem-solving skills and the ability to identify, analyze, and resolve problems, driving solutions to completion.
- Ability to work under mínimal supervision and manage multiple tasks/projects simultaneously, while meeting demanding deadlines.
- Self-starter who can work independently and within a team environment.
- Seek ways to constantly reduce costs and improve operational standards.
- Comfort working in fast-paced and collaborative environment with ability to maintain professional composure under pressure
- Hands-on experience with standard office equipment (e.g., printers, scanners)
- Creative mindset with energy to deliver new employee experiences and events
- Advanced English level.
**What do we offer**:
- Teamwork culture, with many professional opportunities and in a family environment.
- 3 weeks holiday
- English classes 100% covered by the company
- Swiss Medical health insurance
- WFH Bonus to cover internet and general services expenses while working remotely
- Access to e-learning platforms
- Flexible WFH Policy
- Work Balance Policy
- Compensation Policy
- Salary adjustments every 3 months, aligned to the IPC index
**About Media.Monks**:
Media.Monks is on a mission to create a new future for this industry. Our vision? Build everything with a belief that changing for good comes from changing who does the work. Yep, that means you. Welcome to the party—one global, cross-cultural collective with a passion for using our skills to create better and a better world. That's how we're able to connect the dots between data, content, digital media, and technology from everywhere we are—a true end-to-end model. Joining the Media.Monks collective means having the opportunity to create award-winning work with some of the most gifted, focused, joyful, talents from all over the world.
At Media.Monks, you'll be joining a highly ambitious company on a global mission to win the decade by changing the industry for good. Partne
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