Assistant Property Manager
hace 2 días
Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We've designed our corporate structure to best serve our clients by enhancing collaboration across our organization.
At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people's lives – and we're in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.
If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.
OverviewWe are currently seeking an experienced Assistant Property Manager for an office portfolio in Miami, Florida. The Assistant Property Manager reports to the Property Manager. The Assistant Property Manager provides the Property Manager with administrative and building operations support, as directed. The Assistant Property Manager is responsible for keeping the Property Manager informed at all times, seeking guidance and direction as appropriate.
Responsibilities- Work with Operations and Property Management on the day-to-day operations of the assets, ensuring custodial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with Avison Young policies and client directives.
- Assist with the maintenance of the computerized Preventative Maintenance Program (Impak) and monitor, dispatch and follow-up on tenant requests, preparation of monthly chargeback reporting.
- Complete physical inspections and reporting of interior and exterior property; correct deficiencies immediately or report to the Property Manager for appropriate action and follow-up.
- Assist building operations as requested; ensure optimum operation of the Building Energy/Automation Management system working in conjunction with the Property Manager and 3rd party energy management consultant.
- Process accounts payable and cash receipts.
- Assist in preparation and distribution of tenant communication in line with client and AY.
- Maintain up-to-date contact lists and co-ordinate all contracts, including periodic reviews of all service contracts.
- Ensure that all site-specific documentation and financial reports are completed accurately and on time.
- Respond positively and promptly to requests from tenants and occupants, overseeing the implementation of ongoing contract programs.
- Monitor and ensure the property is environmentally compliant with environmental legislation, codes and corporate best practices.
- Assist as needed in the development and preparation of a variety of budgets, financial reports, contracts, expenditures and purchase orders related to the facilities.
- Facilitate and coordinate on-going communication with tenants by attending various meetings as required.
- Assist with other administrative, management, property and client related duties as assigned.
Basic requirements and key functional responsibilities of the Assistant Property Manager include, but are not limited to the following:
- Possess a strong understanding of property accounting and the ability to interpret financial data.
- Being detail-oriented; have the ability to work under pressure and deliver timely and accurate results.
- Excellent customer and tenant service orientation.
- Strong relationship building and problem-solving skills.
- Proficiency in Microsoft Office and other property management applications such as Yardi, Impak and ProCore.
- Proven organizational and multi-tasking skills, combined with strong communication skills both written and oral.
- Self-motivated, professional and flexible with the ability to work both independently and collaboratively in a team environment.
- A passion for property management is essential.
Our Equal Opportunity Commitment
Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees.
Benefits offered to full time W2 employees:- Traditional and Roth 401k with generous employer match and immediate vesting
- 12 weeks of Paid Parental Leave after one year of tenure
- Medical, Dental, Vision Insurance
- Company paid Life and AD&D Insurance
- Company paid Short & Long-Term Disability
- Voluntary Critical Illness and Accident Coverage
- Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
- Wellness program
- Employee Assistance Program (EAP)
- Competitive paid vacation days
- 2 personal/wellness days
- Paid holidays plus 2 floating holidays
- Annual volunteer day for Day of Giving
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