Facilities Management Assistant

hace 2 días


San Nicolás de los Arroyos, Buenos Aires, Argentina Avison Young - USA A tiempo completo
About Us

Avison Young is a leading provider of commercial real estate services, dedicated to delivering exceptional results for our clients through our collaborative approach and commitment to excellence. As a global company, we offer a unique blend of local market expertise and international reach, allowing us to provide tailored solutions to meet the evolving needs of our clients.

Job Description

The Facilities Management Assistant will play a key role in supporting the Property Manager in the day-to-day operations of our office portfolio in Miami, Florida. This includes providing administrative support, coordinating building operations, and maintaining accurate records and reports.

Key Responsibilities
  1. Collaborate with Operations and Property Management teams to ensure seamless execution of daily tasks and projects, adhering to Avison Young policies and client directives.
  2. Assist with the upkeep of the Preventative Maintenance Program (Impak) and respond to tenant requests in a timely and efficient manner.
  3. Conduct regular site visits to inspect properties, identify areas for improvement, and implement corrective actions as necessary.
  4. Support the Building Energy/Automation Management system, working closely with the Property Manager and external consultants to optimize energy efficiency.
  5. Process invoices and payments, ensuring accuracy and compliance with accounting procedures.
  6. Prepare and disseminate important information to tenants, aligning with client and company protocols.
  7. Maintain updated contact lists and manage contracts, scheduling regular reviews to guarantee optimal service delivery.
  8. Guarantee precise and punctual completion of site-specific documentation and financial reports.
  9. Respond promptly and professionally to tenant inquiries, implementing ongoing contract programs efficiently.
  10. Verify that properties comply with environmental regulations, corporate standards, and industry best practices.
  11. Contribute to the creation of budgets, financial reports, contracts, and other essential documents related to facility management.
  12. Coordinate communication with tenants through regular meetings and updates.
  13. Undertake additional tasks as assigned by the Property Manager, focusing on administrative, management, and property-related duties.


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