Building Maintenance Coordinator
hace 2 días
Avison Young is a highly respected global commercial real estate brokerage and advisory firm, distinguished by our dedication to delivering exceptional results for our clients. With a strong focus on collaboration and a commitment to excellence, we strive to create a supportive and inclusive workplace culture that fosters personal and professional growth for our employees.
Job OpportunityWe are seeking a highly motivated and organized individual to fill the role of Building Maintenance Coordinator for our office portfolio in Miami, Florida. Reporting to the Property Manager, this position involves providing crucial administrative and operational support to ensure the smooth operation of our buildings.
Main Responsibilities- Cooperate with Operations and Property Management teams to maintain efficient day-to-day operations, adhering to Avison Young policies and client directives.
- Participate in the upkeep of the computerized Preventative Maintenance Program (Impak), responding to tenant requests in a timely and effective manner.
- Regularly inspect properties, identifying areas for improvement and implementing corrective actions as needed.
- Collaborate with the Property Manager and external consultants to optimize the Building Energy/Automation Management system.
- Process and reconcile invoices and payments, ensuring precision and adherence to accounting procedures.
- Develop and distribute critical communications to tenants, aligned with client and company protocols.
- Maintain current contact lists and manage contracts, conducting regular reviews to ensure top-notch service delivery.
- Precisely and punctually complete site-specific documentation and financial reports.
- Respond promptly and professionally to tenant inquiries, overseeing ongoing contract programs effectively.
- Verify that properties adhere to environmental regulations, corporate standards, and industry best practices.
- Contribute to the creation of budgets, financial reports, contracts, and other crucial documents associated with facility management.
- Organize communication with tenants through regular meetings and updates.
- Carry out supplementary tasks as assigned by the Property Manager, concentrating on administrative, management, and property-related duties.
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