Construction Administrative Assistant

hace 3 días


Buenos Aires, Argentina Remoteco A tiempo completo

**PLEASE APPLY THROUGH THIS LINK**:
Sun Pointe Services is a pool and spa service and construction company based in California. We are looking for an administrative assistant for the construction division to help support with administrative tasks. We are a growing company and need someone to work with the CTO on accomplishing tasks and reaching goals to help the company continue to expand.

We currently have a virtual office staff of 7 members and we are looking to add to this team.

Job Duties

a. Follow up on new leads

b. Communicate with clients on current projects and upcoming projects

c. Forward bills from subcontractors to billing department

d. Review requests from permitting departments and respond accordingly

2. Daily check-in with project leads

a. Meet with each project lead every morning and at the end of each day on scheduling & project updates

3. Scheduling & Logistics

a. Prepare purchase orders with the help of the billing department

b. Schedule SPS construction crew for the following week by the end of the current week

i. Send schedule for upcoming week to each employee

c. Schedule subcontractors for upcoming week by end of prior week

i. Send written notice of schedule to each subcontractor

d. Communicate with billing department on expected completion dates of each project phase to ensure timely billing

e. Schedule and facilitate equipment rentals for the upcoming week by Friday of the previous week

f. Communicate schedule to clients and contractors once determined

4. Managing Employees

a. Collect timesheets daily/monitor time on QB Time

i. Enter into QB Time by project number/job code

b. Responsible for managing PTO requests from employees and adjusting schedule accordingly

c. Collect receipts from employees daily

i. All receipts need to have purchaser, business purpose and project number listed

d. Manage travel arrangements for applicable job sites

5. Manage project timeline and budget

a. Assist in preparation of estimates & budgets

i. Work with lead estimator to create estimates using project budget spreadsheet

ii. Prepare estimate in QBO and send to clients for review

b. Obtain project plans for each project before scheduling

c. Communicate expected timeline and payment schedule process to customers before project starts

d. Prepare reports weekly for management on progress of each project

e. Compare project budget spreadsheet to actual expenses to determine profitability vs expected profitability

f. Notify all appropriate parties of change orders needed/requested

i. Prepare change order form and receive signed consent before commencing on work

g. Obtain progress pictures from foremen upon completion of each phase

6. Oversee compliance

a. Prepare and submit permits to building, health and fire departments

i. Notify billing department of expected costs (including project number, etc.)

ii. Submit permits to respective department including providing payment

b. Obtain vendor packet and necessary documents from each subcontractor

i. No subcontractor can be paid until required documents are received

ii. Updated COIs need to be obtained upon expiration annually

c. Obtain customer onboarding packet from each new client as well as signed contract

d. Obtain any city/county licenses as necessary prior to scheduling work

7. Managing subcontractors

a. Obtain requested list of materials/tools prior to confirming date of work

b. Notify subcontractor of any jobsite requirements (parking, safety, PPE, dress code, etc.)

c. Obtain price sheets and/or signed estimates prior to confirming date of work

**PLEASE APPLY THROUGH THIS LINK**:
**Job Types**: Full-time, Permanent

**Salary**: $169,000.00 - $170,000.00 per month



  • Buenos Aires, Argentina Logos Farm LLC A tiempo completo

    We are looking for an organized and detailed orientated person to help a Construction company in Idaho with daily operations from their computer including: - Calling local vendors for pricing - Ordering products online for delivery including researching pricing - Managing Inventory, including intake of deliveries into the software - Tech support for Android...


  • Buenos Aires, Argentina HireLATAM A tiempo completo

    **Position**:Project Management Assistant - 100% Remote Position **Requirements**: - Experience with Microsoft Outlook, Excel, Airtable, Google Earth, Data scrapes, Buildertrend, Bluebeam, Computer Aided Design (CAD) - Strong English written and spoken. **Project Management Duties** - Search for contractors and suppliers for each job - Using instant data...


  • Buenos Aires, Argentina Health Supply 770 Inc A tiempo completo

    We as Health Supply 770, one of **Florida's fastest-growing medical supplies companies**, are looking for an experienced **Administrative Assistant** **to assist in the planning, execution and optimization of our online marketing efforts. **We pride ourselves on providing high-quality medical supplies and equipment, carefully selected by our experienced...


  • Capital Federal, Buenos Aires, Argentina City of Richardson, TX A tiempo completo

    **CONSTRUCTION INSPECTOR II/ CONSTRUCTION INSPECTOR III**: - APPLY Click here for job description **Construction Inspector II**, Salary: 56,196 - 78,672 **Construction Inspector III**, Salary: 46,176 - 68,556 **Construction Inspector II** **JOB SUMMARY**: Under direction of Construction Inspection Manager or designee, assist in inspecting construction...


  • Buenos Aires, Argentina Itzig Sarl A tiempo completo

    **Overview**: Join our dynamic and innovative team as an Administrative Assistant, working remotely. This role is perfect for individuals who excel in a flexible, work-from-home environment and play a crucial role in ensuring the efficient functioning of the office by providing comprehensive administrative support to various teams and facilitating seamless...


  • Buenos Aires, Argentina Adistec A tiempo completo

    Administrative Assistant será responsable de apoyar los procesos de gestión administrativa y financiera. Sus principales tareas serán: - Altas de clientes y proveedores en el sistema de gestión - Gestión de cobranzas - Relevo de documentación crediticia - Registraciones contables - Conciliaciones de cuenta de proveedores y clientes - Conciliaciones...

  • Executive Assistant

    hace 3 meses


    Buenos Aires, Argentina On3 LLC A tiempo completo

    **ON3**: **Executive Assistant**: At **On3**, we are on the lookout for a dynamic and tech-savvy **Executive Assistant** to join our team. If you thrive in fast-paced environments, excel at multitasking, and have a passion for ensuring everything runs smoothly, this is the opportunity you've been waiting for! As our **Executive Assistant**, you'll be the...

  • Executive Assistant

    hace 2 meses


    Buenos Aires, Argentina On3 LLC A tiempo completo

    **ON3**: **Executive Assistant**: At **On3**, we are on the lookout for a dynamic and tech-savvy **Executive Assistant** to join our team. If you thrive in fast-paced environments, excel at multitasking, and have a passion for ensuring everything runs smoothly, this is the opportunity you've been waiting for! As our **Executive Assistant**, you'll be the...


  • Capital Federal, Buenos Aires, Argentina ABB A tiempo completo

    **Administrative Assistant**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are...


  • Buenos Aires, Argentina Consultative Examination Services, Inc. A tiempo completo

    **Requires**: Personal computer and high speed internet **Salary**:Salary is the equivalent of US$450/month **Work Days**: Monday to Friday, rotating Saturdays **Hours**: Work during business hours of 8 AM and 5 PM California, USA time **Paid Holidays Observed**: - All US Holidays New Year's Day - Jan 1 Memorial Day - Last Monday in May Independence...


  • Buenos Aires, Argentina Sagan A tiempo completo

    **Job Title: Administrative Assistant - LATAM** **Location**:Remote (PST Timezone) **Work Schedule**: Monday - Friday, 07:00 AM to 03:00 PM PST **Job description**: Role Overview: We're seeking an ambitious, energetic, and highly intelligent individual with a strong work ethic to grow from an administrative assistant role into a key leadership position...


  • Capital Federal, Buenos Aires, Argentina Adistec A tiempo completo

    Administrative Assistant será responsable de apoyar los procesos de gestión administrativa y financiera. Sus principales tareas serán: Altas de clientes y proveedores en el sistema de gestión Gestión de cobranzas Relevo de documentación crediticia Registraciones contables Conciliaciones de cuenta de proveedores y clientes Conciliaciones bancarias...


  • Buenos Aires, Argentina Grupo Techint A tiempo completo

    **En el **Grupo Techint**, nos encontramos en búsqueda de un/a Contador/a SR para trabajar como **Administrative Accounting Assistant** en **APSOT (Cobertura Médica del Grupo)** en nuestras oficinas en Retiro.**: **Principales Responsabilidades**: - Registraciones contables de Caja y Bancos - Imputación y cobranzas - Facturación - Armado de informe de...


  • Buenos Aires, Argentina Chevron A tiempo completo

    Total Number of Openings 1 Responsibilities for this position may include but are not limited to: Executive Support: Assistant to the HR Site Lead in daily activities, meeting logistics/coordination, manage travel and expense reports and other administrative activities, - Provides general support to the local HR and Leadership Team, - Coordinates the...


  • Buenos Aires, Argentina PPD A tiempo completo

    **JOB DESCRIPTION**: We currently have a new vacancy available for the positions of Administrative Assistant to the Clinical Management Team**.** You will provide general administration support for the management team and ensure that administrative tasks are carried out in a timely manner. This will include organising their diaries, meetings and any travel...


  • Buenos Aires, Argentina Baker McKenzie A tiempo completo

    The Administrative Assistant will provide administrative services to attorneys, timekeepers, and secretaries. **Responsibilities**: - Work closely with other end-to-end service teams (Tampa, Belfast, Chicago, and Manila) in completing AOR assignments - Manage calendaring activities, coordinating schedules, finalizing meetings, and scheduling conference...


  • Buenos Aires, Argentina Baker McKenzie A tiempo completo

    The Administrative Assistant will provide administrative services to attorneys, timekeepers, and secretaries. **Responsibilities**: - Work closely with other end-to-end service teams (Tampa, Belfast, Chicago, and Manila) in completing AOR assignments - Manage calendaring activities, coordinate schedules, finalize meetings, and schedule conference calls -...


  • Buenos Aires, Argentina Sofia Health A tiempo completo

    **About Us**: Sofia Health is a fast-growing marketplace dedicated to connecting clients with wellness providers across various disciplines. Our mission is to make health and wellness services accessible and engaging for everyone. The Sofia Unfiltered podcast is our platform to highlight the journeys, insights, and expertise of health and wellness...

  • Assistant Manager

    hace 6 meses


    Buenos Aires, Argentina Unica Construction Group A tiempo completo

    Job Summary: **Responsibilities**: - Assist the Manager in supervising staff and daily field operations. - Train team members on product knowledge, sales techniques, and customer service. - Manage Projects. - Handle customer inquiries, issues, and escalations promptly and professionally. - Conduct interviews, hire new employees, and provide ongoing feedback...


  • Buenos Aires, Argentina Chevron A tiempo completo

    Total Number of Openings 1 Provides administrative or office support to nonexecutive employees, departments or functions. Responsibilities for this position may include but are not limited to: - Execute assisting Managerial Level- Teamworking with other assistants for supporting everyday needs, corporate visitors, events, meetings, etc.- Management and...