Operations Assistant
hace 2 semanas
Job Title: Operations Assistant
Location: Remote (EST Timezone)
Work Schedule: Monday - Friday, 09:00 AM to 06:00 PM EST
About Us:
We are firm believers that AI will revolutionize the way we work. Our vision goes beyond just integrating AI into current tools; we see a future where AI collaborates with humans as a true team player.
Our goal is to provide each knowledge worker with their own AI assistant, empowering them to concentrate on their core tasks and excel in their roles.
Our Opportunity: We are convinced that AI-powered colleagues will significantly enhance productivity for millions of professionals worldwide. By democratizing human-like support for all knowledge workers, we are poised to redefine work dynamics. We foresee a landscape where AI teammates become an essential component of every professional's repertoire, enabling them to unleash their full potential. Early responses affirm the necessity for the solution we are developing.
Responsibilities:
Primary: Operations and Process Improvement
- Oversee various tasks related to operations and growth, such as HR, recruiting, accounting, customer success/support, and marketing, showcasing robust project management skills
- Establish, refine, and optimize systems and processes to enhance efficiency and scalability
Create and manage a repository of Standard Operating Procedures (SOPs) to drive continual process enhancements
Secondary: Executive Support
- Enhance executives' efficiency, priorities, and objectives to support them in reaching ambitious milestones
- Take charge of executives' correspondence (composing and managing emails, coordinating calendars and schedules)
- Devise strategies for the professional and personal development of executives
- Assist with occasional personal tasks for executives as required
Requirements:
- Extensive background (8+ years) in roles like Executive Assistant, Operations Coordinator, Project Manager, Chief of Staff, preferably in tech startups or dynamic U.S. enterprises
- Demonstrated ability to work autonomously and anticipate needs proactively
- Outstanding written and verbal communication skills in English (near-native proficiency)
- Proficiency in advanced tools like Notion, Google Workspace Suite, Zoom, and Loom
- Strong organizational and time management abilities with meticulous attention to detail
- Capability to handle multiple tasks and projects within tight deadlines
- Proactive problem-solving and solution implementation skills
- Strong analytical, problem-solving, and communication aptitudes
Capacity to handle sensitive information discreetly - Experience in and willingness to work US hours is essential
- Passion for technology and a keenness to learn and evolve in a fast-paced startup setting
- Background in creating and refining SOPs for diverse business processes
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