Executive Assistant

hace 3 semanas


Argentina Emma of Torre.ai A tiempo completo

Executive Assistant & Accountability Partner (Full‑Time, Remote, ET Hours) Join to apply for the Executive Assistant & Accountability Partner (Full‑Time, Remote, ET Hours) role at Emma of Torre.ai . Compensation: USD 14K - 26K/year. Location: Remote (anywhere). What makes you a strong candidate: You have 5+ years of experience in executive assistance. You are proficient in calendar management, Google Workspace, and travel management. Responsibilities and more: We are seeking a college‑educated, high‑judgment Executive Assistant to partner with a CEO and spouse across work and family operations. This is a 40 hrs/week, long‑term role in Eastern Time (ET). You will run complex calendars and travel, keep our “family operating system” tight, act as a gentle accountability coach for both principals, and prepare bill payments within a clear approvals workflow. We’re looking for someone who leads up—proactive, thoughtful, and comfortable prompting us toward better outcomes. What you’ll own: Calendar & inbox mastery: Orchestrate a fast, high‑stakes calendar; defend focus time; draft agendas/briefs; triage email. Family OS (Google: Maintain a living hub of contacts, vendors, renewals, school/athletics dates, medical appointments, SOPs.) Accountability coaching: Weekly 15‑min 1:1 with each principal to set 3 personal goals and one weekly “keystone,” Mid‑week nudges, Friday 15‑min readout (progress, blockers, next experiment). Vendors & projects: Coordinate household vendors; manage multi‑week projects with crisp updates and measurable checkpoints. Draft bills in BILL (formerly Bill.com) with role‑based approvals (you prepare; principals approve), Use 1Password for shared credentials (least‑privilege access), Use Privacy virtual cards for subscriptions/incidentals (merchant‑locked, spend caps). Documentation & improvement: Keep SOPs current; propose improvements; measure what matters. You bring: Bachelor’s degree from an accredited university. 5+ years supporting a founder/CEO or senior executive (remote OK). Exceptional written communication and executive judgment. Demonstrated ability to lead up—anticipate needs, push back diplomatically, and improve the system. Tool fluency: Google Workspace, BILL, 1Password, Privacy (or quick to learn equivalents). Located anywhere and able to work ET hours. Nice to have: Exposure to coaching principles (e.g., ICF‑style accountability, active listening), project tools (Asana/ClickUp), and travel perks (e.g., Amex FHR/Virtuoso). Compensation & terms: Performance bonus opportunity tied to measurable outcomes (calendar health, on‑time deliverables, SLA). Seniority level: Mid‑Senior level Employment type: Contract Job function: Administrative, Management, and Strategy/Planning Industries: Professional Services Referrals increase your chances of interviewing at Emma of Torre.ai by 2x #J-18808-Ljbffr


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