Executive Assistant to the President

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Job Title: Executive Assistant to the President

Location: Remote

Reports To: President

Type: Full Time

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to

support the President of a fast-growing tax advisory firm. The Executive Assistant will act as a

trusted partner, enabling the President to focus on strategic initiatives, client relationships, and

the overall growth of the company.

The ideal candidate is tech-savvy, resourceful, an excellent communicator, and comfortable

operating in a fast-paced, confidential, and high-performance environment.

Key Responsibilities:

● Executive Support & Calendar Management:

○ Manage and maintain the President's complex calendar, scheduling

appointments, meetings, and conferences with internal teams, clients, and

external partners.

○ Proactively anticipate scheduling conflicts and logistical challenges, offering

solutions and re-prioritizing as needed.

○ Ensure the President is well-prepared for all engagements by providing

necessary documents, briefings, and background information in advance.

● Communication & Correspondence:

○ Serve as the primary point of contact and gatekeeper for the President, screening

and prioritizing incoming communication, emails, and correspondence.

○ Draft, edit, and proofread high-level communications, presentations, reports, and

internal memos on behalf of the President, ensuring accuracy and professional

tone.

○ Handle confidential and sensitive information with the utmost discretion and

integrity.

● Meeting & Event Coordination:

○ Coordinate all aspects of internal and external meetings, including scheduling,

venue booking (virtual or in-person), technology setup, catering, and material

preparation.

○ Attend meetings as required to take detailed minutes, track action items, and

ensure timely follow-up.

○ Assist with the planning and execution of company events, client appreciation

gatherings, and industry conferences.

● Travel Management:

○ Arrange comprehensive domestic and international travel itineraries, including

flights, accommodations, ground transportation, and visa requirements.

○ Prepare detailed travel expense reports and ensure timely reconciliation.

● Project & Administrative Support:

○ Assist the President with special projects and initiatives, conducting research,

compiling data, and preparing summaries.

○ Maintain organized digital filing systems for critical documents and records.

○ Process invoices, expense reports, and other financial documentation for the

President's office.

● Client & Stakeholder Relations:

○ Interact professionally and courteously with high-net-worth clients, business

partners, and industry contacts.

○ Facilitate smooth communication and build positive relationships on behalf of the

President.

Required Qualifications

● Proven experience as a Personal Assistant, Executive Assistant, or similar support role

(experience in a finance or professional services firm is a plus)

Advanced proficiency with Google Workspace (Gmail, Calendar, Docs), Zoom, Slack,

Notion, and task/project management software

● Meticulous attention to detail and ability to manage multiple complex tasks

simultaneously.

● Exceptional English language written and verbal communication skills

● Ability to work independently, prioritize effectively, and anticipate needs

● Ability to handle highly sensitive and confidential information with absolute integrity

● Thrive in a fast-paced environment and adapt to changing priorities

Preferred Qualifications

● Experience supporting a C-suite executive

● Familiarity with tax, finance, or professional services industries

● Strong critical thinking and problem-solving skills

• Remote Working for a US Company
• Exposure to new technology & trend
• Competitive Salary