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Executive Assistant to the President
hace 2 semanas
Description
Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.
Job Title: Executive Assistant to the President
Location: Remote
Reports To: President
Type: Full Time
Position Summary
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to
support the President of a fast-growing tax advisory firm. The Executive Assistant will act as a
trusted partner, enabling the President to focus on strategic initiatives, client relationships, and
the overall growth of the company.
The ideal candidate is tech-savvy, resourceful, an excellent communicator, and comfortable
operating in a fast-paced, confidential, and high-performance environment.
Key Responsibilities:
● Executive Support & Calendar Management:
○ Manage and maintain the President's complex calendar, scheduling
appointments, meetings, and conferences with internal teams, clients, and
external partners.
○ Proactively anticipate scheduling conflicts and logistical challenges, offering
solutions and re-prioritizing as needed.
○ Ensure the President is well-prepared for all engagements by providing
necessary documents, briefings, and background information in advance.
● Communication & Correspondence:
○ Serve as the primary point of contact and gatekeeper for the President, screening
and prioritizing incoming communication, emails, and correspondence.
○ Draft, edit, and proofread high-level communications, presentations, reports, and
internal memos on behalf of the President, ensuring accuracy and professional
tone.
○ Handle confidential and sensitive information with the utmost discretion and
integrity.
● Meeting & Event Coordination:
○ Coordinate all aspects of internal and external meetings, including scheduling,
venue booking (virtual or in-person), technology setup, catering, and material
preparation.
○ Attend meetings as required to take detailed minutes, track action items, and
ensure timely follow-up.
○ Assist with the planning and execution of company events, client appreciation
gatherings, and industry conferences.
● Travel Management:
○ Arrange comprehensive domestic and international travel itineraries, including
flights, accommodations, ground transportation, and visa requirements.
○ Prepare detailed travel expense reports and ensure timely reconciliation.
● Project & Administrative Support:
○ Assist the President with special projects and initiatives, conducting research,
compiling data, and preparing summaries.
○ Maintain organized digital filing systems for critical documents and records.
○ Process invoices, expense reports, and other financial documentation for the
President's office.
● Client & Stakeholder Relations:
○ Interact professionally and courteously with high-net-worth clients, business
partners, and industry contacts.
○ Facilitate smooth communication and build positive relationships on behalf of the
President.
RequirementsRequired Qualifications
● Proven experience as a Personal Assistant, Executive Assistant, or similar support role
(experience in a finance or professional services firm is a plus)
Advanced proficiency with Google Workspace (Gmail, Calendar, Docs), Zoom, Slack,
Notion, and task/project management software
● Meticulous attention to detail and ability to manage multiple complex tasks
simultaneously.
● Exceptional English language written and verbal communication skills
● Ability to work independently, prioritize effectively, and anticipate needs
● Ability to handle highly sensitive and confidential information with absolute integrity
● Thrive in a fast-paced environment and adapt to changing priorities
Preferred Qualifications
● Experience supporting a C-suite executive
● Familiarity with tax, finance, or professional services industries
● Strong critical thinking and problem-solving skills
Benefits- Remote Working for a US Company
- Exposure to new technology & trend
- Competitive Salary
