Executive Assistant

Industry

Creator Economy / Executive Operations / Media & Publishing

Work Arrangement

Remote

Job Type

Full-time

Work Schedule

(Monday–Friday) High responsiveness required during EST business hours

Locations:

• LATAM: Mexico City (Mexico), Bogotá (Colombia), São Paulo (Brazil), Buenos Aires (Argentina)
• Philippines: Manila, Cebu, Davao
• Anywhere Remote

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we're building for: WATCH HERE

Why Work with Us?

At Pearl, we're not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

About the Company

Our client is a fast-growing thought leadership and media-driven business focused on publishing, audience growth, and long-form intellectual property. The company operates at the intersection of content, publishing, and creator-led brand building, with a strong emphasis on systems, consistency, and high-quality execution. The team is lean, fast-moving, and focused on building durable platforms ahead of a major publishing milestone.

Role Overview

The Executive Assistant (Calendar + Creator Ops Hybrid) serves as both the central authority for executive scheduling and the operational backbone behind content and audience growth initiatives. This role exists to protect executive focus through disciplined calendar ownership while independently running creator operations systems that ensure consistent content execution. The work is highly autonomous, execution-heavy, and requires strong judgment, discretion, and operational reliability. This role is best suited for a proactive operator who thrives in fast-paced, creator-led environments and can balance structure with creative execution.

Your Impact

You will reduce executive distraction by enforcing clear scheduling boundaries and protecting focus time. You will ensure consistent short-form content output leading into a major book launch, directly supporting audience growth and engagement. You will create reliable operational systems that prevent dropped tasks, missed posts, or broken workflows. Your work will improve visibility into content performance and outreach effectiveness, enabling better decision-making and sustained momentum.

Core Responsibilities

Executive Calendar Ownership & Gatekeeping – 25%

• Own the executive's calendar end-to-end as the single scheduling authority
• Triage all inbound meeting requests through a controlled intake process
• Proactively block focus time and enforce protected productivity windows
• Prevent scheduling conflicts and double-bookings
• Communicate boundaries clearly and provide structured availability

Social Media & Creator Operations – 40%

• Build and maintain a consistent short-form content posting cadence
• Coordinate recurring content capture and publishing workflows
• Edit and package short-form video content for Instagram and TikTok
• Ensure zero missed posts and consistent daily execution
• Track performance and surface actionable insights for optimization

Newsletter Operations (Substack) – 15%

• Manage logistics for a bi-monthly newsletter publishing cadence
• Support formatting, publishing, and follow-up workflows
• Track engagement metrics and summarize performance insights

Podcast Outreach Infrastructure – 10%

• Build and maintain a lightweight podcast outreach tracking system
• Track targets, outreach status, responses, and scheduling coordination
• Improve accountability and ROI visibility for outreach efforts

Additional Executive Admin Support – 10%

• Provide limited inbox triage related to professional commitments
• Support scheduling coordination beyond core calendar ownership

Requirements
Must-Haves (Required)

• 3+ years of experience as an Executive Assistant or similar role
• Proven high-volume, high-judgment calendar management experience
• Ability to act as a firm yet professional scheduling gatekeeper
• Excellent written English communication skills
• Strong operational reliability with zero tolerance for dropped tasks
• Experience supporting short-form social media execution
• Familiarity with newsletter or Substack-style publishing operations
• High discretion and professionalism handling sensitive communications

Nice-to-Haves (Preferred)

• Short-form video editing experience
• Ability to interpret social media performance metrics
• Exposure to podcast booking or outreach workflows
• Experience supporting thought leaders or creator-led businesses

Tools Proficiency
Must-Haves (Required)

• Google Calendar
• Gmail
• Instagram
• TikTok
• Substack
• Google Sheets

Nice-to-Haves (Preferred)

• Video editing tools
• Social media analytics tools
• CRM or outreach tracking tools

Benefits

• Competitive Salary: Based on experience and skills

• Remote Work: Fully remote—work from anywhere

• Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals worldwide

Our Recruitment Process

1. Application
2. Screening
3. Skills Assessment
4. Top-grading Interview
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If this role aligns with your skills and goals, apply now to take the next step in your journey with Pearl.

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