Executive Personal Assistant

**Executive Personal Assistant (Full-time | Remote)**

**About the Role**

We are seeking a highly organized, proactive, and resourceful **Executive Personal Assistant** to provide end-to-end professional and personal support to a senior executive. This role requires exceptional judgment, communication skills, and the ability to operate in a fast-paced, dynamic environment.

**Experience & Background**
- ** 3-7 years** of experience supporting senior executives, founders, or investment professionals in **high-performance environments** (private equity, venture capital, consulting, or tech).
- Proven success in **calendar management**, **travel coordination**, and **complex communication handling** across multiple time zones.
- Demonstrated ability to **maintain confidentiality** and handle sensitive information with integrity.
- Background in **operations, chief of staff, project management, or client service** is preferred.
- Degree in **business, finance, communications**, or equivalent operational experience in a fast-paced environment.
- ** High English fluency** (written and spoken) is essential.

**Key Responsibilities**

**I. Professional Support**
- ** Project Management**:Support planning and execution of key initiatives. Identify priorities, track progress, and help drive projects to completion.
- ** Time & Calendar Management**:Strategically manage the founders calendar, balancing meetings, travel, and preparation time to protect focus and energy.
- ** Gatekeeping & Communication**:Serve as the first point of contact for internal and external stakeholders. Screen and prioritize requests with professionalism and sound judgment.
- ** Meeting Preparation**:Coordinate logistics, draft agendas, and ensure the founder is fully prepped with relevant materials and clear objectives.
- ** Relationship Management**:Maintain and strengthen relationships across investors, partners, and key stakeholders through proactive follow-ups and communication.
- ** HR Support**: Manage and update employee data; support reporting, compliance tracking, and HR-related projects.
- ** Travel & Finance**:Coordinate all domestic and international travel, including flights, accommodations, and itineraries. Manage business expenses, reimbursements, and reconciliations.
- ** Content & Brand Building**:Draft LinkedIn posts, newsletters, and follow-up messages that reflect the founders brand and voice.
- ** Event & Offsite Planning**:Plan and execute investor dinners, founder salons, retreats, and board meetings end-to-end from guest list curation to logistics and post-event follow-up.

**II. Personal Support**
- ** Complex Personal Tasks**:Manage personal projects such as home or apartment searches and vendor coordination (brokers, contractors, etc.).
- ** Life Management**:Schedule dinner reservations, personal travel, family logistics, and special events with care and discretion.
- ** Errands & Purchases**:Oversee gift buying, shipping, and event preparation for personal and professional occasions.
- ** Seasonal & Gifting Calendars**:Maintain a proactive gifting calendar for family, investors, LPs, and professional relationships.
- ** VIP Entertainment & Reservations**:Secure high-demand dining and entertainment bookings.
- ** Home Services Coordination**:Organize maintenance, repairs, and vendor visits to ensure smooth household operations.
- ** Personal Finance & Administration**:Track bills, manage reimbursements, and coordinate with accountants and legal advisors on personal filings and documentation.
- ** Health & Wellness**:Schedule medical, fitness, and wellness appointments; handle insurance claims and other health-related logistics.

**Core Skills & Attributes**
- Exceptional organization and time management skills.
- Strong written and verbal communication.
- High discretion and trustworthiness.
- Tech-savvy; comfortable with productivity and communication tools (e.g., Google Workspace, Slack, Notion, Zoom, expense apps).
- Anticipatory mindset able to predict needs and resolve issues before they arise.
- Calm under pressure, with a no task too small attitude.
- Professional, polished, and dependable.