Administrative Assistant

**Why being part of Coca Cola Latin America?**

We’re accelerating our momentum as the fastest growing large consumer goods company in Latin America. People are our focus when we’re collaborating with our diverse network of locally connected bottling partners, and when we’re returning every drop of water we use to communities and nature. We empower our employees to challenge the status quo, make bold recommendations, experiment, and adapt, so we can grow together and make a great business even better.

**What You’ll Do for Us**

The Administrative Assistant ensures efficient operation of crucial business functions by supporting leaders across the company in a variety of tasks related to organization and communication. This person will Anticipate critical needs and move forward with solutions with mínimal guidance.

They will be responsible for confidential and time sensitive material.

**Key Responsibilities**:

- Calendar management includes both internal and external stakeholders from all levels of the organization to include international stakeholders where time zones must be anticipated and included in the scheduling.
- Manage domestic and international travel itineraries/agendas, and coordinate booking all related travel details (transportation, lodging, passports and visas, etc.).
- Manage all Travel and Expense management activities (expense reporting, tracking, journal vouchers, reporting, etc.).
- Manage the logistics planning, coordination and execution of small, medium and large events (meetings, celebrations, town halls, community service, training, internal and external best practice/benchmarking sessions, etc.).
- Compose, proofread and edit complex and sensitive documents, spreadsheets, mailings, binders and presentations as requested.
- Coordinate and collaborate with Finance to prepare, track and process Invoices and Purchase Orders.
- Assist in the planning, execution and support of projects based on client needs/demands.
- Develop and maintain document tracking and filing systems (paper and electronic) to ensure the relevant storage of and access to information.
- Identify, classify, maintain and protect files, documentation and sensitive information consistent with record handling and retention requirements.
**Qualifications and Requirements**
- 5 or more years of relevant work experience including advanced administrative experience.
- Proven experience using business systems and managing data
- Advanced Microsoft Office Skills
- Excellent communication skills
- Advanced problem-solving skills
- Experience organizing meetings and events
**What We Can Do for You**
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Iconic & Innovative Brands**: Our portfolio represents over 250 products with some of the most popular brands in the world, including Coca-Cola, Sprite, Fanta, Powerade, Fuzetea and more
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Expansive & Diverse Customers**: We work with a diversified group of customers which range from retail & grocery outlets, theme parks, movie theatres, and restaurants
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Purpose Driven**: Purpose driven approach that empowers our people to protect the environment and communities we serve while delivering safe & quality products**.**:

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Global Connections**:Allows you to develop, enhance and maintain global connections that allow us to move faster and learn from others.
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Community of Belonging**:We’re an organization that believes our ability to continually grow and build the right atmosphere where people feel safe and empowered, lets you bring your best self to work.

**Skills**

Executive Support; Purchase Orders; Microsoft Office; English Grammar; Payroll; Microsoft SharePoint; Databasing; Office Management; Processing Expense Reports; Travel Coordination; Data Collections; Workflows; Computer Applications**
Our Purpose and Growth Culture**:
We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors - curious, empowered, inclusive and agile - and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.