Administrative Support Specialist

hace 4 semanas

Buenos Aires, Argentina GBS Group A tiempo completo

About the Role:

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to our CEO and Director. The ideal candidate will have excellent communication skills, be highly responsive, and have the ability to manage multiple tasks with precision and professionalism.

Key Responsibilities:

  • Manage Executive's Email and Communications: Monitor, respond to, and manage the CEO & Director's email inboxes, ensuring timely and professional communication with clients, partners, and staff.
  • Scheduling and Calendar Management: Coordinate and maintain the CEO's calendar, including scheduling appointments, meetings, and travel arrangements, and ensuring all commitments are met promptly.
  • Document Preparation and Organization: Prepare and organize documentation, reports, and presentations for client meetings and internal discussions.
  • Meeting Coordination: Organize and prepare for meetings by setting agendas, distributing materials, and taking detailed meeting minutes.
  • Confidentiality and Discretion: Handle confidential and sensitive information with the utmost discretion and professionalism.
  • Project Assistance: Support the CEO in tracking project progress, deadlines, and deliverables to ensure alignment with the firm's strategic goals and timely completion of tasks.
  • Research and Data Compilation: Conduct research and compile data for various projects and strategic planning.
  • Administrative Support: Provide general administrative support, including handling phone calls, correspondence, and other tasks as needed to ensure smooth operations.

Qualifications:

  • Bachelor's degree in Business Administration, Finance, Accounting, or a related field preferred.
  • Proven experience as an Executive Assistant or in a similar role, ideally within the accounting, finance, or professional services industry.
  • Strong understanding of accounting and tax terminology and processes is a plus.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines efficiently.
  • Excellent written and verbal communication skills in English and Spanish, with a strong emphasis on professionalism and responsiveness.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with accounting software is an asset.
  • High level of professionalism and discretion in handling sensitive and confidential information.
  • Strong analytical skills and attention to detail.
  • Ability to work independently and collaboratively in a team environment.
  • Flexible and adaptable to changing priorities and needs.

About GBS Group:

At GBS Group, we help entrepreneurs and executives create opportunities by building better businesses. We accomplish our mission by providing integrated business solutions to small and medium businesses. GBS Group has two main areas of expertise:

  • Start-up Services
  • Financial & Tax Advisory

At GBS Group, our diverse team of multi-disciplinary consultants partners with our clients to ensure that they are accomplishing their business goals. GBS Group prides itself on providing high-quality services through a culture of empathy, understanding, and integrity with our clients. Our client's success is our success. GBS Group has offices in Miramar, FL.

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