Office Coordinator
hace 5 días
The Office Manager plays a vital role in ensuring the smooth operation of the office and supporting the leadership team with coordination and administrative tasks. This position may have a dual reporting role to the HR or Finance department at Vizrt (region).
Key Responsibilities
- Organize and optimize office procedures and manage office space.
- Efficiently sort and distribute communications.
- Schedule and plan corporate meetings and appointments.
- Monitor supply levels and address shortages.
- Design and implement filing systems.
- Resolve office-related malfunctions and respond to requests or issues with the landlord.
- Maintain strong relationships with suppliers, customers, and colleagues in a reception desk role/function.
- Handle incoming calls and direct them to the appropriate person in a service-oriented manner.
- Assist executives with administrative tasks, such as coordinating meetings, booking appointments, managing travel schedules, and booking hotels.
- Organize company events.
- Manage third-party vendors.
- Collaborate with HR to maintain office policies as necessary.
- Provide support to the HR department as needed.
Requirements
- Proven experience as a back-office assistant, office assistant, or executive assistant (2-3 years).
- Experience working with HR-related tasks.
- Recruiting abilities, including conducting screenings and coordinating meetings with stakeholders.
- High integrity, with the ability to manage confidential information.
- Excellent organizational and time management skills.
- Strong analytical abilities, attention to detail, and aptitude for problem-solving.
- Excellent written and verbal communication skills.
- Proficiency in MS Office and travel management systems.
- Strong phone, email, and in-person communication skills.
- Knowledge of human resources management practices and procedures.
Benefits
Vizrt is a company that values diversity and inclusion. We believe that stories have the power to impact not just the audience, but the teller as well. Our software-defined visual storytelling tools are used by the world's storytellers across broadcast, media, public service, enterprise, not-for-profit, education, health, and houses of worship. We strive to deliver the best tools to our customers, and we gain strength from being diverse.
We do not tolerate discrimination or harassment. We champion inclusion and value each other's stories. Our recruitment process includes a recruiter screening, team interview, case/code interview, and final interview.
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