Finance Clerk

**Job Identification**
- 18333

**Locations**
- Buenos Aires-01, Argentina**Posting Date**
- 05/16/2024, 08:26 AM
- 05/25/2024, 08:25 AM

**Job Schedule**
- Full time

**Agency**
- UNDP

**Grade**
- G4

**Vacancy Type**
- Fixed Term

**Practice Area**
- Effectiveness

**Bureau**
- Regional Bureau for Latin America and the Caribbean

**Contract Duration**
- 1 Year with Possibility for extension

**Education & Work Experience**
- Bachelor's Degree - 1 year(s) experience OR High School certificate
- 4 year(s) experience

**Required Languages**
- Fluency in Spanish and English

**Vacancy Timeline**
- 1 Week

**Mobility required/no mobility**
- no mobility required

**II. Background and Organizational Context**

Within the Country Office, the Operations Team provides the programme with core support and services related to finance, procurement, human resources, digital services, travel, and logistics, as well as common services and transaction support.

**III. Position Purpose**

Under the guidance and supervision of the Finance Analyst, the Finance Clerk provides financial services ensuring high quality, accuracy and consistency of work. The Finance Clerk promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Clerk works in close collaboration with the Operations, Management Support and Business Development, Programme and other teams in the CO and with UNDP HQs staff to exchange information and ensure consistent service delivery.

The key results have an impact on the execution of the CO financial services. Accurate data entry and presentation of financial information and a client-oriented approach enhances UNDP’s capability to effectively and efficiently manage financial resources and keep records.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

**IV. Key Duties and Accountabilities**
- Support to operational and financial management strategies.
- Support to administration and functioning of the optimal cost-recovery system.
- Accounting and administrative support.
- CO cash management.
- Facilitation of knowledge building and knowledge sharing

**1. Provides support to Operational and Financial management strategies focusing on achievement of the following results**:

- Full compliance with UN/UNDP rules and regulations and other relevant policies on financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
- Input to the CO business processes mapping and elaboration of the content of Internal Standard Operating Procedures in Finance, in consultation with the direct supervisor and office management.

**2. Provides effective support to administration and functioning of the optimal cost recovery system focusing on achievement of the following results**:

- Processing of cost-recovery bills in Quantum for the services provided by elaboration and implementation of the income tracking system and follow up on cost recovery.
- Extraction of data from various sources.
- Maintenance of the filing system
- Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit.

**3. Provides accounting and administrative support focusing on achievement of the following results**:

- Proper control of the supporting documents for payments, preparation of the supporting documents for direct payments, VAT certificates and cash transfer (OFA).
- Processing of PO and non-PO vouchers, VAT certificates for development and management projects, and on behalf of Quantum Agencies and non-Quantum agencies.
- Revision and confirmation of validity of charges by verifying authorized amounts and ensuring availability of budgets and funds.
- Processing of transactions, ensuring that they are correctly recorded and posted in Quantum in conformity with the internal expenditures control system.
- Timely corrective actions on erroneous data in Quantum.
- Compilation of data for internal/external audit.
- Provision of inputs to reports including donor reports.
- Maintenance of the proper filling system for finance records and documents.
- Extracting, inputting, copying and filing data from various sources.
- Provides customer services for deliverance of check payments and VAT certificates as required.

**4. Ensures proper CO cash management focusing on achievement of the following results**:

- Follow up and maintenance of schedule payments and income. Makes pertinent adjustments to project contributions schedule.
- Follow up with projects cash position to ensure sufficient funds on hand for disbursements and timely recovery of