Project Manager

Scalia is recruiting a Program and Project Management consultancy specializing in commercial real estate. Our client combines creativity, technology, and AI-driven workflows to help organizations scale smarter and deliver projects with speed and precision—without losing the human touch.Our client’s work is shaped by five core values: Listen, Align, Guide, Adapt, Deliver. These principles define how we approach projects, collaborate with clients, and build trust across every partnership. Our client is seeking a highly organized and proactive Project Manager to manage the full lifecycle of commercial real estate development projects—from site selection and team formation through construction and turnover. The Project Manager will oversee schedules, budgets, vendor and GC bidding, and reporting, while also serving as the primary point of contact with international clients. This role requires excellent communication skills in English (both written and spoken) and the ability to synthesize complex project details into clear updates for leadership and stakeholders. The successful candidate will participate in a structured onboarding and shadowing period with the company’s CEO, gaining direct exposure to Shma’s processes, culture, and client relationships. The position offers clear opportunities for professional growth and the chance to take on expanded responsibilities over time. Tasks Manage the full project lifecycle from site selection and due diligence through design, permitting, construction, and turnover. Lead vendor and GC bidding processes, including RFP preparation, bid leveling, and recommendations for team formation. Oversee and coordinate day-to-day project execution, ensuring timelines, budgets, and deliverables are met. Act as the primary liaison between the company and its clients, building trust and maintaining strong relationships. Communicate clearly and effectively in English with stakeholders, both internally and externally. Develop and manage detailed project schedules, monitoring progress and adjusting to keep projects on track. Lead budgeting and cost management, including forecasting, tracking, and variance analysis. Review and negotiate contracts, proposals, and change orders, ensuring alignment with project scope and client goals. Oversee vendor management for client-selected vendors (e.g., signage, IT/AV, furniture, millwork), ensuring seamless integration with GC and design teams. Proactively identify and mitigate project risks, escalating critical issues with recommended solutions. Manage project documentation, including RFIs, submittals, meeting minutes, and reports. Provide comprehensive project status reporting, synthesizing schedule, budget, scope, risk, technical, and financial data into clear updates for leadership and clients. Collaborate with internal teams and external partners to align resources and priorities. Ensure all work is delivered with the highest professional and ethical standards, reinforcing transparency and accountability throughout the project lifecycle. Requirements Proven experience as a Project Manager in commercial real estate development, managing projects from site selection through turnover. Degree in Construction Management, Architecture, or Civil/MEP Engineering; or demonstrated experience managing construction projects. Excellent communication skills in English (written and verbal, C1+ level preferred). Highly organized, detail-oriented, and methodical in managing complex workflows. Hands-on experience with monday.com (project tracking, dashboards, automations). Strong organizational and time management skills, with the ability to manage multiple projects simultaneously. Demonstrated ability in scheduling, budgeting, and cost management, including forecasting, tracking, and variance reporting. Experience in contract review, negotiation, vendor management, and GC bidding/RFP processes, with a solid understanding of risk allocation. Proven skill in project status reporting, with the ability to synthesize schedule, budget, scope, risk, technical, and financial data into clear, actionable updates for leadership and clients. Competence in risk management, proactively identifying, assessing, and mitigating project risks. Commitment to the highest professional and ethical standards, ensuring transparency, accountability, and trust in all client and vendor interactions. Ability to work independently while maintaining close collaboration with leadership and US-based clients.****(Nice to have) Experience working with creative, technology, or consulting companies, reflecting Shma Collective’s design-driven, tech-enabled, and client-focused project management. Benefits Competitive compensation paid in USD. Structured onboarding and mentorship with the CEO, giving you direct exposure to how we run projects and manage client relationships. Hands-on experience managing multiple commercial real estate projects across the full lifecycle — from site selection and design through construction and turnover. This is a fast-paced environment where balancing competing priorities is part of the challenge and the growth opportunity. Clear growth path, with the opportunity to take on more senior responsibilities as you prove yourself. Flexible, remote-first environment designed for work-life balance. Room to innovate — bring ideas, propose improvements, and help shape how we scale. Collaborative culture built around client's values: Listen, Align, Guide, Adapt, Deliver.Part-time contract (20 hours/week) with a formal evaluation after 3 months and the possibility of expanding into a long-term role with increased hours. Additional Information This is a part-time contractor position (approximately 20 hours per week) , with the possibility of transitioning to a full-time role based on performance and business needs. The recruitment process is fast and straightforward , designed to identify and onboard the right candidate efficiently. Shortlisted applicants will participate in a single-stage interview process with Scalia and the client’s leadership team. If you’re looking for a role where you can make an immediate impact, grow alongside a dynamic team, and help shape how projects are delivered across LATAM and beyond — we’d love to hear from you. Scalia is the strategic partner for seamless talent scaling in Latin America. We build, manage, and optimize your remote teams, giving you the peace of mind to focus on what truly matters: accelerating your business growth. At Scalia, we help companies scale smart by connecting them with highly skilled professionals in strategic regions—fully managed, 100% compliant, and seamlessly integrated. Because talent has no borders. Neither should your business.