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Executive Assistant
hace 3 meses
Job Title: Executive Assistant - LATAM
Location: Remote (Full-time)
Working Schedule: Monday - Friday, 08:30 AM to 18:00 PM EST
Overview
We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to the CEO and management team of our fast-growing software startup. In this critical role, you will be responsible for managing the CEO's calendar, coordinating meetings and travel, handling correspondence, and providing general administrative assistance to ensure the smooth and efficient operation of the executive office. Additionally, you must have strong automation skills and expertise in Notion, as you will be tasked with implementing and optimizing this system across the company.
Key Responsibilities:
- Manage the CEO's calendar, schedule appointments, meetings, and travel arrangements.
- Implement and optimize the use of Notion across the company, ensuring efficient workflows and information management.
- Develop and automate administrative processes to improve efficiency and productivity.
- Coordinate and attend executive-level meetings, take detailed notes, and follow up on action items.
- Handle all incoming communications (email, phone, mail) for the CEO and management team.
- Handle payroll and general booking.
- Prepare agendas, presentations, and other materials for meetings and events
- Provide general administrative support, including filing, document management, and expense reporting
- Anticipate the needs of the CEO and management team and proactively provide solutions
- Maintain strict confidentiality and discretion when handling sensitive information
- Assist with special projects and ad-hoc tasks as needed
Qualifications:
- 2-3 years of experience as an Executive Assistant, preferably in a fast-paced, high-growth environment
- Expertise in Notion is a must, including the ability to design and implement custom workflows and automation
- Excellent problem-solving and decision-making abilities, with a proactive and solutions-oriented mindset
- Exceptional organizational and time management skills, with the ability to prioritize and multitask
- Strong written and verbal communication skills, with the ability to interact effectively with all levels of the organization
- Proficient in Google Apps (Sheets, Doc, Slides, etc.) and experience with calendar management tools
- Discretion and confidentiality when handling sensitive information
- Adaptability and the ability to thrive in a dynamic, fast-paced environment
Benefits:
- Competitive salary and bonus structure
- Generous paid time off and holidays
- Comprehensive health, dental, and vision insurance
- Collaborative and supportive work culture
- Professional development opportunities
- Equity ownership
If you are an experienced and highly organized Executive Assistant with strong automation skills and expertise in Notion, we encourage you to apply for this exciting opportunity.
