Executive Assistant

Location: Remote (Americas time zones preferred)

Type: Full-time, exclusive (no other full-time job or ongoing clients)

Hours: Aligned to U.S. Pacific Time (typically 8:30am–4:30pm PT, Mon–Fri; rare urgent flexibility around filing/trial deadlines)

Compensation: USD $3,200–$3,700/month base + performance bonus + retention bonus (paid in USD)

About the role

I'm a U.S.-based attorney and entrepreneur hiring one exceptional person to serve as my right hand: a true A+ Executive Assistant with strong legal operations / paralegal support capability, plus occasional help with personal logistics.

This is a high-trust role. You'll handle sensitive information, keep priorities moving, and bring calm, proactive ownership to a busy environment. If you love creating order, anticipating needs, and taking real pride in execution, you'll do very well here.

Who this is for

You are:

• Near-native in English (C1/C2) — written and spoken (non-negotiable)
• Extremely organized, fast, and accurate with strong judgment
• Proactive (you see problems coming, close loops, and don't wait to be told)
• Comfortable with urgency, high standards, and confidentiality
• Looking for a long-term, exclusive role (not a "VA with many clients" setup)

Responsibilities

Executive Assistant (core)

• Own inbox management: triage, draft replies in my voice, follow-ups, and "inbox to zero"
• Calendar management: scheduling, time-blocking, confirmations, protecting deep-work time
• Prepare daily/weekly priority lists; keep a clean task tracker with owners + deadlines
• Coordinate travel, logistics, expenses, and reimbursements
• Build simple systems: checklists, templates, SOPs, recurring workflows
• Vendor coordination and general operations support

Legal Operations / Paralegal Support (attorney-supervised)

• Maintain matter/deadline/task tracker and deliver a weekly status report
• Draft/format client-ready emails, letters, and routine correspondence (attorney-reviewed)
• Organize documents, exhibits, and case files with consistent naming conventions
• Support discovery workflow: document collection, indexing, basic logs, compilation
• Filing logistics, service coordination, and internal checklists (attorney-reviewed)
• Turn messy threads/notes into clear summaries (action items + next steps)

Occasional personal support

• Personal scheduling and travel planning
• Basic research and coordination (reservations, appointments, household vendors)

What success looks like (within 30–60 days)

• Inbox is controlled daily (triage + drafts + follow-ups)
• Calendar reflects priorities and protects deep-work blocks
• I receive a short weekly status report (priorities, deadlines, open loops, risks)
• Tasks/deadlines stop living in my head—everything has an owner and a next step

Requirements

• Near-native English (C1/C2+) with client-ready writing
• 4+ years supporting executives/founders/attorneys (or similar high-output environments)
• High integrity and comfort handling confidential information
• Strong computer skills (productivity suite, spreadsheets, task tracking)
• Reliable equipment + stable internet + quiet workspace
• Willing to follow basic security rules (2FA, password manager, work inside firm systems; no personal cloud storage for client files)
• Exclusive availability

Nice to have (not required):

• Legal assistant/paralegal experience
• Experience supporting U.S. professionals / U.S. time zones
• High attention to detail without being slow

Compensation & benefits

• Base: USD $3,200–$3,700/month (based on experience)
• Performance bonus: USD $300–$800/month tied to clear outcomes (execution, reliability, systems, communication)
• Retention bonus: USD $2,000 after 6 months of strong performance
• PTO + sick time (defined clearly; paid in USD)
• Equipment stipend: USD $500–$1,000 one-time
• Review at 90 days, then annually (growth path for the right person)

How to apply (please follow exactly)

Apply through LinkedIn and include:

1. Resume or LinkedIn profile

2. A short note (5–10 sentences) confirming:

3. You can work aligned to U.S. Pacific hours

4. You're available exclusively

5. Your experience supporting executives/attorneys

6. 10-minute writing test (paste answers in your note or attach as a document):

7. Prompt A (max 140 words): Write a calm, professional client update email: next steps, what we need from them, when they'll hear from us next.

8. Prompt B: Turn this into a 6-bullet action plan with owners + deadlines: "Court next week, filing needs to go out, missing two documents, client hasn't responded, and two meetings must be rescheduled."

9. Your monthly compensation expectation (USD) + earliest start date

Process: short English interview first. Finalists complete a paid work sample (60–90 minutes).

No agencies. Apply directly.