Executive Assistant

You don't just keep things moving — you create clarity where others see chaos. This role is for an elite Executive Assistant who thrives in fast-paced environments, thinks three steps ahead, and wants real career growth, not just tasks.

You'll partner closely with founders and senior leaders, bringing structure, foresight, and execution excellence to their day-to-day world — while building a long-term, global career

About the Company:
This company helps leaders operate in their Zone of Genius by providing world-class executive support. Its mission is to help 10,000 leaders achieve more than 50% of their time in their Zone of Genius through the Atlas Executive Management System (EMS), which combines elite talent, AI-enabled technology, and proven training methodologies.

Location:
Country/Region - Fully Remote

Your Mission: Day to Day Responsibilities

• Proactively manage complex calendars and priorities to maximize executive effectiveness
• Act as the central communication hub: inbox management, stakeholder coordination, and follow-ups
• Anticipate needs before they arise and take initiative without constant direction
• Create systems and processes that bring order to ambiguity
• Coordinate travel, meetings, and logistics with exceptional attention to detail
• Support decision-making by gathering insights, preparing reports, and organizing information
• Manage ongoing projects and deadlines across multiple workstreams
• Serve as a trusted buffer — handling routine matters independently and escalating only when needed
• Provide personal support when required (appointments, gifts, reservations, errands)
• Maintain absolute discretion and confidentiality at all times

Your Toolbox: Skills to be Successful
Must-haves:

• Near-native English (spoken, written, and reading)
• 2+ years of experience in executive assistance, operations, administration, or client-facing roles
• Proven ability to work remotely with minimal supervision
• Flexibility to align with US time zones
• Highly proactive, resourceful, and solutions-oriented mindset

Nice-to-haves:

• Experience supporting founders, executives, or entrepreneurs
• Comfort in fast-moving, ambiguous environments
• Strong organizational and communication skills
• Growth mindset with openness to feedback
• AI- and tech-forward approach to work

Your Perks: What's in it for you

• Competitive hourly pay (40 hrs/week):
• Fully remote work — operate from anywhere
• Paid training in a proven Executive Management System
• AI upskilling and continuous professional development
• Weekly mentorship and bi-weekly office hours
• Clear career paths (Chief of Staff, Operations Manager)
• Supportive global community with strong representation of women
• Long-term stability and growth for high performers

Why Adaptive Teams?
At Adaptive Teams, we don't just fill positions – we create pathways to success. Whether you're a seasoned pro or just starting out, we're here to help you grow, innovate, and make an impact. If you're looking for exciting opportunities and, a team that's as passionate as you are, this is the place to be.

What to Expect from Our Application Process?
Once you apply, you'll receive an email guiding you through the next steps, including an assessment tailored to the role. Be sure to
check your inbox
(and
your spam folder
, just in case) for further instructions.

We understand
your time is valuable
, so we strive to keep the assessment process
under 45 minutes
whenever possible, though some roles may require a slightly longer time investment.

Once selected, you'll have the chance to
schedule your first interview
with our team. We aim to make the process as smooth and transparent as possible, so you'll always know where you stand.