Sales Assistant

Our client is a growing organization with an active sales operation that manages a high volume of inbound opportunities and manufacturer quotes. They operate with a lean, collaborative Sales team focused on accuracy, responsiveness, and consistent customer follow-up. The team values clear processes, accountability, and reliable execution to ensure prospects receive timely, professional quotes and communication throughout the sales cycle.

Location

Fully Remote | 8:00 AM – 5:00 PM CT

Role Overview

The Sales Assistant plays a critical role in supporting the Sales team by managing the post-request-for-quote (RFQ) process. This role is responsible for reformatting and branding manufacturer quotes, ensuring accurate pricing and terms, coordinating internal approvals, distributing quotes to customers, and maintaining follow-up communication until a response is received. The position is designed to reduce bandwidth pressure on Sales Account Managers while improving speed, consistency, and documentation across the sales workflow.

This is a six-month engagement with growth potential into a Sales Account Manager or Project Manager role based on performance and interest.

Key ResponsibilitiesQuote Management & Preparation

• Receive raw manufacturer quotes from Sales Account Managers and reformat them into professional, customer-facing documents.

• Apply company branding, logos, standardized pricing, and terms and conditions to all quotes.

• Ensure accuracy, consistency, and completeness across all reformatted quote documents.

• Coordinate internal review and approval with Sales Account Managers prior to customer distribution.

• Perform light CRM activity, including entering customer information, updating contact details, adding notes, and attaching relevant documents.

Customer Communication & Follow-Up

• Distribute finalized, approved quotes to prospective customers via email.

• Maintain consistent and professional follow-up communication with prospects who have not responded to initial quote submissions.

• Log all follow-up activity, customer responses, and relevant details within the CRM system.

• Hand off customers with definitive responses, both positive and negative, back to the assigned Sales Account Manager for next steps.

Sales Support & Coordination

• Support Sales Account Managers by reducing their follow-up workload through persistent and organized customer outreach.

• Ensure all customer communication is accurately documented in the CRM for full team visibility.

• Maintain availability and clear communication with the Sales team during working hours.

QualificationsExperience

• Recent high school graduate or equivalent; college experience is a plus but not required.

• Preferred experience in a call center, customer service, inside sales, or junior project management role.

• Prior experience with CRM systems is preferred but not required; training will be provided.

Skills

• Exceptional attention to detail, critical for accurate quote formatting and data entry.

• Strong written communication skills, with the ability to communicate clearly and professionally via email.

• Persistence and comfort with conducting multiple follow-ups with the same prospect.

• Proactive communication style, including asking questions and escalating issues when needed.

• Strong reliability and accountability, with consistent availability during working hours.

• Ability to operate effectively in a fast-paced environment handling a high volume of leads.

• Team-oriented mindset with the ability to collaborate closely within a small, highly communicative team.

• Adaptability and comfort learning repetitive processes and following established workflows.

Opportunity

This role offers hands-on exposure to sales operations and customer communication within a high-volume environment. You'll play a key role in keeping the sales process moving efficiently while developing transferable skills in sales coordination, CRM management, and customer follow-up. High performers may transition into long-term roles such as Sales Account Manager or Project Manager, depending on performance and career interests.

Application Process:To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets

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