Publications System Coordinator

Description
Scientific publications are essential vehicles for disseminating research findings, advancing knowledge, and fostering collaboration within the scientific community. Publications consist of abstracts, posters, oral presentation at medical conferences and full peer-reviewed publications in medical journals. Publication Management System Coordinator oversees and supports the implementation and maintenance of publication management systems. This position act as the primary product and service owner for the chosen publication management system, such as Datavision, Pubshub, PubStrat…etc. Here are the key responsibilities associated with this position:

• Manage projects related to sharing data from the system across various reporting and compliance platforms within the organization
• Ensure accurate and high-quality data entry into the system; daily tracking and maintenance of all publication records and delivers accurate information within deadlines
• Work closely with Account Services, authors, and clients to facilitate seamless communications generated from pub management systems
• Coordinate with Account Services team to integrate the system with existing processes
• Communicate and stay informed about system updates, changes, and best practices to relevant stakeholders
• Maintain documentation related to system configuration, workflows, and user manuals.
• Generate reports and analytics from the system as needed for decision-making
• Partner with Account Team and clients to ensure all medical communications documents and related resources are processed appropriately via publication management system.
• Provide support to ensure team compliance to policies and SOPs

Requirements:

• Bachelor's degree in a relevant field (such as information science, library science, or project management)
• High level attention to detail
• Experience with system implementation, data management, and project coordination.
• Proven track record to manage various projects, solve problems, deliver on commitments, and work with multidisciplinary teams with strong communication skills
• 2 years of related experience (ie. customer service, data entry, project management)
• Interest in the pharmaceutical industry is desired but knowledge or background in science is not required

Preferred Qualifications:

• Experience within publication management system
• Exceptional organizational skills with ability to multi-task
• Ability to develop and oversee successful projects with cross functional teams
• Excellent professional communication and customer service skills
• Skilled with Microsoft Office applications
• Ability to work well under pressure in a fast-paced environment
• Heightened awareness of deadlines is required; ability to work outside of working hours necessitate by deadlines, esp. during peak congress time
• Proactive problem-solving approach to any challenges faced

At Cadent, we are dedicated to building a diverse, inclusive and authentic workplace. If your past experience doesn't align perfectly, we encourage you to apply anyway. At times, we will consider transferable skills from previous roles. We also encourage you to join our Talent Network to stay connected to additional career opportunities.

Cadent is a US Medical Communications company with employees located across the US. The home office is in New York City. Cadent specializes in high science, high touch peer to peer medical communications. The company excels in translating complex science into compelling messages that deliver value and action. Cadent builds relationships and collaboration between the biopharmaceutical industry and healthcare professionals.

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