Controller (US GAAP) — Build & Own Finance Systems (Remote)

PromptPeople is hiring for a fast-growing, high-performance services business supporting enterprise clients in the U.S. The company is scaling quickly and needs a finance leader who can own the full finance function, bring order to complexity, and build systems that make the business audit-ready at all times.

This is not a bookkeeper role. It's for a high-caliber finance operator who thinks like a CFO, executes like an elite controller, and builds infrastructure that scales.

The business needs someone to fully own finance end-to-end: close, reporting, controls, cash, payroll coordination, AP/AR, systems, process design, and financial clarity for leadership. Over time, this person can help build and lead a finance team.

Finance ownership & close

• Own full-cycle accounting: AP, AR, payroll coordination, treasury, month-end close, reporting, reconciliations

• Maintain a clean general ledger with monthly reconciliations for every account

• Ensure GAAP-compliant financials with strong documentation and discipline

Controls, structure & audit-readiness

• Build and enforce internal controls, approval workflows, and accountability systems

• Create accounting calendars, checklists, SOPs, and standardized processes

• Maintain an audit-ready posture: organized support, clean trails, consistent policy application

Reporting & business insight

• Deliver monthly/quarterly financial statements with commentary and variance analysis

• Build dashboards for KPIs: cash, margins, labor metrics, budget vs actual, trends

• Translate numbers into operational insight and action for leadership

Systems & automation

• Optimize and integrate tools (QuickBooks, Ramp, payroll systems, AP automation)

• Reduce manual work through process redesign, templates, and integrations

• Improve data integrity across finance workflows

Cash, forecasting & strategic finance

• Manage cash daily and create short and mid-term cash forecasts

• Build budgets and rolling forecasts with department owners

• Build models (3-statement, scenario/what-if, ROI, headcount/labor models, unit economics)

Tax & external partners

• Coordinate tax packages and filings with external CPAs; ensure organized readiness year-round

• Understand core US tax concepts and multi-state exposure (as relevant)

Vendor management & compliance

• Manage vendor onboarding (W-9s, 1099s, COIs, renewals), invoice validation, and procurement controls

Longer-term leadership

• Help hire, train, and manage remote/offshore finance support as the company scales

First 60–90 days

• Close is consistent and reliable, with reconciled accounts and clean reporting

• Core workflows and controls are documented, repeatable, and enforced

• Leadership has clarity on cash, margin, labor, and key operational drivers

6–12 months

• Scalable finance infrastructure exists: approvals, SOPs, dashboards, forecasting cadence

• Fewer surprises, better decisions driven by financial intelligence

• Foundations in place to build a finance team around you

• Proven ownership of full-cycle accounting and month-end close in a fast-paced environment

• Strong command of US GAAP fundamentals (accruals, deferrals, prepaids, amortization, reconciliations)

• Experience building controls, workflows, SOPs, and scalable finance processes

• Strong financial reporting skills (statements + narrative + variance + insight)

• Hands-on systems experience (QuickBooks and modern finance stack preferred)

• High integrity, discretion, and comfort handling sensitive information

• Proactive "see it, fix it, systemize it" operating style

• Excellent English communication (written + verbal)

• Multi-state complexity, services businesses, payroll-heavy environments

• M&A / diligence exposure (QoE support, data room prep, integrations)

• 100% remote

• USD compensation

• PTO (paid time off)

• Local holidays

• Direct work with the leadership team

• High ownership and autonomy

• Fast-paced environment with real impact

• Growth opportunity as the company scales