Bilingual Executive Assistant

Location:
 Remote (Buenos Aires/Argentina preferred; LATAM considered)

Type:
 Full-time, 
exclusive
 (no other full-time job or ongoing clients)

Hours:
 U.S. Pacific coverage (typically 
1:00pm–9:00pm Buenos Aires
, Mon–Fri; rare urgent flexibility around filing/trial deadlines)

Compensation:
 
USD $3,200–$3,700/month base
 + performance bonus + retention bonus (paid in USD)

About the role

I'm a U.S.-based attorney and entrepreneur hiring 
one exceptional person
 to serve as my right hand: a high-ownership 
Executive Assistant
 with strong 
paralegal/legal operations
 capability, plus occasional support with personal logistics.

This is a high-trust role with sensitive information. You'll be central to keeping my schedule, communications, and legal operations running smoothly—calmly and proactively.

Who this is for

You are:

• Near-native in English (C1/C2)
   written and spoken (non-negotiable)
• Fluent in Spanish
• Highly organized, fast, and accurate with strong judgment
• Proactive (you anticipate issues and close loops without being asked)
• Comfortable with urgency, high standards, and confidentiality
• Looking for a long-term seat with real ownership (not a "task taker" role)

Responsibilities

Executive Assistant (core)

• Inbox management: triage, draft replies in my voice, follow-ups, and "inbox to zero"
• Calendar management: scheduling, time-blocking, confirmations, protecting deep-work time
• Daily/weekly priorities: keep a clear task list with owners and deadlines
• Travel/logistics/expenses and reimbursements
• Build simple systems (checklists, templates, SOPs, recurring workflows)
• Vendor coordination and general operations support

Paralegal / Legal Operations (attorney-supervised)

• Maintain matter/deadline/task tracker and deliver a weekly status report
• Draft/format client-ready emails, letters, and routine correspondence (attorney-reviewed)
• Organize documents/exhibits/case files with consistent naming conventions
• Support discovery workflow: document collection, indexing, basic logs, compilation
• Filing logistics, service coordination, internal checklists (attorney-reviewed)
• Turn messy threads/notes into clear summaries with action items and next steps

Occasional personal support

• Personal scheduling and travel planning
• Basic research and coordination (reservations, household vendors, appointments)

What success looks like (within 30–60 days)

• Inbox is controlled daily (triage + drafts + follow-ups)
• Calendar reflects priorities and protects deep-work blocks
• Weekly status report arrives on time (priorities, deadlines, open loops, risks)
• Tasks/deadlines are tracked reliably—nothing slips because it lived in my head

Requirements

• English C1/C2+ (near-native) + fluent Spanish
• 4+ years supporting executives/founders/attorneys in high-output environments
• Excellent written communication (client-ready tone, concise, accurate)
• Strong tool competency (Google Workspace or Microsoft 365, spreadsheets, task tools)
• Reliable equipment + stable internet + quiet workspace
• High integrity and comfort handling confidential information
• Willing to follow security rules (2FA, password manager, work inside firm systems; no personal cloud storage for client files)

Nice to have

• Prior legal assistant/paralegal experience
• Experience supporting U.S. professionals / U.S. time zones
• High detail orientation without being slow

Compensation & benefits

• Base:
   USD $3,200–$3,700/month (based on experience)
• Performance bonus:
   USD $300–$800/month tied to outcomes (execution, reliability, systems, communication)
• Retention bonus:
   USD $2,000 after 6 months of strong performance
• PTO + sick time (clearly defined; paid in USD)
• Equipment stipend: USD $500–$1,000 one-time
• Review at 90 days, then annually (growth path for the right person)

How to apply (please follow exactly — in English)

Submit:

1. Resume or LinkedIn profile
2. Short note (5–10 sentences): why this role fits you + confirm Pacific-hour coverage + confirm exclusivity

3. 10-minute writing test
    (paste answers):

4. Prompt A (max 140 words):
    Draft a calm, professional client update email: next steps, what we need from them, and when they'll hear from us next.

5. Prompt B:
    Turn this into a 6-bullet action plan with owners + deadlines: "I have court next week, the filing needs to go out, I'm missing two documents, client hasn't responded, and I need to reschedule two meetings."

6. Your monthly compensation expectation (USD) + earliest start date

Process:
 short English interview first. Finalists complete a 
paid
 work sample (60–90 minutes).

No agencies. Apply directly.