Executive Assistant to CEO

hace 7 días

Remote, Argentina Grimaldi Law Firm A tiempo completo

Remote 

About the Opportunity

Grimaldi Law Firm, a fast-growing and mission-driven U.S. law firm, is seeking a Remote Executive Assistant to directly support our CEO and, as needed, our COO.

This role is ideal for a highly organized, proactive professional with experience supporting senior executives in a remote environment. You will serve as a trusted right hand to leadership—managing executive schedules, communications, and both business and personal priorities—so our executives can focus on high-impact work.

This is not a traditional administrative role. It requires excellent judgment, discretion, and the ability to operate independently while staying closely aligned with leadership.

  • Manage and coordinate the CEO's and COO's calendars, ensuring alignment between business and personal commitments
  • Organize meetings, conferences, and networking events across time zones
  • Triage emails and communications, ensuring timely and professional responses
  • Handle complex travel planning (domestic and international, business and personal)
  • Attend executive meetings virtually, take notes, track action items, and ensure follow-through
  • Assist with project coordination, office support, and vendor management
  • Coordinate household schedules, appointments, and service providers as needed
  • Track expenses, organize digital records, and coordinate personal events
  • Prepare correspondence, thank-you notes, and referral call lists
  • Provide light bookkeeping support and ensure bills are paid on time

What We're Looking For

  • Proven experience directly supporting a CEO, COO, or senior executive
  • Experience working in an organization with 25+ employees preferred
  • Strong organizational, prioritization, and time management skills
  • Excellent written and spoken English (required)
  • High level of discretion and comfort in handling confidential information
  • Proactive, detail-oriented, and comfortable in a fast-paced environment
  • Strong remote work discipline and ability to manage shifting priorities
  • Confident using modern tools such as Microsoft Office, Google Workspace, Zoom, Slack, and calendar systems

Work Schedule

  • Fully remote position
  • Full-time availability required during U.S. Eastern Time business hours

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