Virtual Assistant – Operations Support
hace 1 semana
Salary: USD 18, ,400/year + Health Insurance Bonus (~USD 100/month)
Schedule: Monday–Friday, 8 AM–5 PM EST (U.S. Eastern Time)
PTO: 10 days per year (accrual basis) | U.S. Holidays Off
Payments: Bi-weekly
Latino Legends is partnering with a U.S.-based real estate investment firm managing a portfolio of residential and commercial properties across multiple states. The company is growing quickly and focuses on operational excellence, efficiency, and long-term sustainability.
They're looking for a Virtual Assistant – Operations Support with a strong financial background to join their remote team and help keep day-to-day operations running seamlessly.
About the RoleThis position is ideal for a detail-oriented professional with finance or accounting experience who thrives in fast-paced environments. You'll provide direct administrative and operational support to the Director of Operations, managing communications, financial reporting, and coordination between property managers, vendors, and leadership.
Your ability to stay organized, handle financial data accurately, and communicate clearly will be essential to success.
Key ResponsibilitiesAdministrative & Executive Support
- Manage the Director's daily schedule, calendar, and meeting coordination.
- Track ongoing priorities, deadlines, and deliverables.
- Prepare and maintain internal reports, documentation, and digital filing systems.
- Support communication across departments, ensuring timely responses and follow-ups.
- Assist in preparing and maintaining financial reports, expense summaries, and budget trackers.
- Review invoices, receipts, and statements for accuracy prior to submission or approval.
- Monitor vendor payments and maintain organized financial documentation.
- Provide regular updates on operational expenses and support monthly reporting cycles.
- Reach out to vendors for quotes, invoices, or service updates.
- Track maintenance schedules and follow up on pending tasks or payments.
- Build strong, professional relationships with contractors and suppliers.
- Support property-level administrative operations in coordination with the team.
- Bachelor's degree or studies in Finance, Accounting, Business Administration, or related field (or equivalent work experience).
- 2–3 years of experience as a Virtual Assistant, Executive Assistant, or Operations/Finance Coordinator.
- Excellent command of English (written and verbal).
- Proficiency in Google Workspace, Microsoft Office, Slack, Calendly, and similar tools.
- Strong attention to detail, organization, and time management.
- Self-starter who can work independently and maintain consistent performance in a remote environment.
- Experience with property management or accounting software (AppFolio, Yardi, or similar).
- Background in vendor management or maintenance coordination.
- Understanding of real estate operations and multi-property support.
- A collaborative, growth-oriented remote work culture.
- Opportunity to work closely with U.S. leadership and gain exposure to real estate operations.
- Stable, long-term position with consistent hours and predictable workload.
- Competitive pay, benefits, and growth potential.
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