Event Planner

About Global Security

Client Global Security Services (GSS) comprises multiple teams that work together to support our

operations around the globe. Our mission is to keep the things that we value safe and secure while

protecting the people, assets, and reputation of Client. We protect the people of Client by creating a safe

and secure environment for our culture to flourish. From buildings and servers to prototypes and ideas,

we ensure Client’s physical and intellectual assets are safe and secure and make informed decisions to

protect Client’s reputation.

GSS supports events on-site at Client offices, off-site at external venues and those events held either

wholly online or online in combination with in-person events (hybrid).

Overview of Job Description

The Event Planner role is broad and requires strong operational, strategic and interpersonal skills.

Individuals will interface with employees and support and manage all security operations for in-person

and virtual events on behalf of GSS. They work collaboratively with key regional stakeholders, external

agencies, other Global Security teams and various departments across multiple teams within and outside

of Client. The role requires regional and international travel. They provide strong leadership, management

and guidance to the Physical Security and Reception teams regarding events. The role carries a

significant amount of responsibility and requires a strong stakeholder with extensive security, events and

customer service experience. They are responsible for the delivery and review of all aspects of event

security planning (including security risk assessments), plus deciding physical guarding staff levels and

arranging staff deployment at events. They provide critical feedback to management of the end to end

events process whilst aligning with global procedures at Client. It is a full-time position reporting to the

Events Planning Lead. They are based in Client offices with the day-to-day working office decided by the

Global Security Events Regional Manager in consultation with the Head of Global Security Events. Due

to the nature of the role event planners are required to travel and may be required to work outside of

traditional office working hours / days to cover the set-up, delivery and close down of events.

Key Roles & Responsibilities
- Represent the Global Security Services team during the planning and implementation of all

in-person, virtual and hybrid events.
- Work closely with GSS and cross-function partners to facilitate events both nationally and

internationally.
- Ensure event security compliance with all relevant local legislation and global Client standards.
- Have a detailed understanding of Client's core values and culture, and work towards this during all

interactions.
- Anticipate, identify and evaluate emerging risks and/or upcoming internal and external events that

may impact the people, assets and reputation of Client
- Liaise with regional Client event organizers, external security vendors, external event agencies

and other clients to comply with regional and global security standards, processes and

requirements and to assist with pre-event planning.
- Develop and maintain an on-site / off-site / virtual event security plan (including staffing and

deployment where necessary) based on requirements and risk with a view to minimizing threat,

managing vulnerability and mitigating risk to the business.
- Planning may include venue reconnaissance and the production of a written report making

recommendations to enhance the overall effectiveness of the security arrangements, including

supporting rationale, contingencies for raised threat, policy / decision log and an audit trail.
- Build and maintain relationships with multiple internal and external stakeholders, including where

necessary local law enforcement personnel, emergency medical services, business

representatives and other government agencies to maintain security, service delivery and

operational excellence.
- Work with GSS management to ensure scheduling in order to provide a consistent and secure

experience / environment to all employees and guests during events.
- Ensure an appropriate accreditation and validation system is in place for all delegates, visitors

and other security personnel accredited by the organizers.
- Oversee event support on the ground where required. Whether the event planner is present in

person or monitoring remotely, he or she will quality assure the implementation of the security

plan and continuously review the effectiveness of the plan.
- Lead teams of services to deliver event security which may include Reception, Security and

Brand Ambassadors during the event.
- Develop Standard Operating Procedures (SOPs) as required.
- Report any security incidents which occur during events.
- Capture, present metrics and produce weekly reports for management where required.
- Capture, report and monitor lessons