Pitch Delivery Studio Coordinator, Global Client

The Pitch Delivery Studio Coordinator, Global Client Pursuits (GCP) will provide support to the pitch expert team that will delegate work to them, and offer guidance, instructions, and constructive feedback throughout the pitch lifecycle, in collaboration with the regional Studio Lead.

As part of their role, the Coordinator will be assigned to a proposal and act as a dedicated member of the pitch team tasked with developing the opportunity. The Coordinator will prepare first draft proposals based on the pitch lead's brief and offer continuous support throughout the pitch life-cycle. The Coordinator is expected to perform all job duties with a commitment to providing superior services to our clients, producing work products of the highest quality, and fostering an atmosphere of teamwork.

The Coordinator will contribute to the team's pitch enablement strategy, which includes supporting the Delivery Studio and expert team in maintaining centralized pitch content, tools, templates, trackers, technology, and training to enable firm-wide pitch delivery by BD teams and lawyers.

The Coordinator will also be the second layer of backup for GCP's Intake team and processes on a regular basis. (i.e., administration of pitch assessments, assignments, and SNow tracking). The role holder will have hands-on proposal experience to support with the development of the Firm's complex cross-border, high-value/high-growth proposal opportunities.

**Responsibilities**:
The Coordinator is principally responsible for these key areas of the bid process: (1) proposal support, (2) research and reporting; (3) pitch enablement and (4) Intake support

1. Proposal support
- Preparing first draft proposals based on the pitch lead's brief including, gathering relevant content from Firm tools and precedents, external website, sourcing and editing CVs, Firm experience searches and preliminary selection, rate cards, and formatting tasks (e.g., request image searches, cleaning of documents)
- Developing presentation materials, including placemats for GCP-led pitches and pursuits
- Coordinating and organizing input from multiple offices (e.g., outreach re CVs, capability matrices, deals, etc.)
- Populating client templates and client questionnaires hosted on portals
- Formatting and proofreading GCP-led proposals
- On-time draft delivery of proposals and input — meeting internal deadlines and requirements
- Continued support throughout the pitch life cycle

2. Pitch
- Research and Reporting
- Research for the purpose of proposal strategy development (including pre-panel planning) covering past proposals, terms & conditions, running financial reports, client research (or liaising with the research team)
- Upload materials and edit entries in the pitch tool (Qorus) and pitch and panel trackers, following pitch submission
- Monitoring and following up on the outcome of proposals with pitch lead and updating the trackers accordingly

3. Pitch Enablement
- Liaise with other Firm's departments to update pitch tool (Qorus) content revised/created in the context of a proposal
- Shadow pitch experts on teleconsultations
Provide guidance to local offices in navigating the various pitch tools

4. Intake support
- Be the second layer of backup for GCP's Intake team and processes on a regular basis. (i.e., administration of pitch assessments, assignments, and SNow tracking)

**Skills and Experience**:

- Bachelor’s degree or equivalent relevant work experience
- Prior work experience in a business development role in a business and/or professional services environment is required
- Hands-on experience in proposal development including writing and project management would be a significant advantage
- Excellent writing and oral communications skills in English, including grammar, spelling, and punctuation
- Able to take initiative, set priorities, and see projects through to completion to creatively solve problems and implement a solution
- Excellent organizational and project management skills
- Strong communication and interpersonal skills
- Client service focus, flexibility, can-do attitude; motivated and enthusiastic; personal drive and energy
- Experience in BD/ communications in professional services is advantageous
- Proficiency in Microsoft Office, particularly PowerPoint, Word, and Excel is a must and Photoshop is good to have
- Using web-based and library resources for BD intelligence gathering

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