Office Coordinator

We don't care about your shoes, as long as you are wearing the right attitude. At Mercedes-Benz.io, we walk the talk and make things happen. We do not digitize for the sake of being digital but for a better tomorrow for our customers. That's not our job; it's our passion. Therefore, we love to reflect and challenge everything – the status quo, Mercedes-Benz, and ourselves. We share the same beliefs and stand up for each other and this is why we hire unique people to join our Tribe of digital enthusiasts.
As an Office Coordinator, you will be a key member of our global General Office Partner team and lead workplace experience for our Portugal-based employees. You will be working closely with multiple teams, locally and globally, and be the point person for anything Braga office related. You will contribute to nurturing our culture of inclusiveness and be at the center of the Portugal-based employees' experience.
IN THIS ROLE YOU WILL Be the point person for anything Braga workplace experience-relatedOversee the workplace experience budget by ensuring accurate and timely updates, continuously evaluating spending, and monitoring trendsManage all office supply inventory and restockingLiaise with building maintenance and cleaning services, evaluate performance quality, and arrange repairs and projects as necessaryWelcome office visitors and handle incoming and outgoing mail and deliveriesManage contract and price negotiations with office vendors and service providers together with Purchasing and Legal teamsEnsure smooth new hire onboarding, inclusive of managing the initial desk, equipment, and access card setup as well as running the first day Braga offices onboarding sessionDocument and keep up to date on any workplace experience-related processes or projectsCollaborate with our IT team on all office equipment and security-related itemsPartner with our global general office partner and communications team to organize events and activitiesPlan and carry out office + virtual experience events such as happy hours, breakfasts, and various celebrationsEdit policies & guidelines, proofing, formatting, and communicationEnsure that safety regulations are planned, respected, and implemented throughout all facilitiesCheck and take care of overall office condition with focus on cleanliness and functionalityAssure travel management flowTO SUCCEED YOU NEED 3+ years of office-related work experience, preferably in a tech startupStrong spoken and writing skills in English, full conversational fluency in PortugueseAttention to detail, strong problem-solving, collaboration, and organizational skillsCan-do and no-task-is-too-small attitudeA passion for taking the initiative and follow through to get things doneExcellent verbal, written, and interpersonal communication skillsOutstanding time management skills, ability to multi-task and prioritize workExperience organizing onsite or offsite eventsBeing a people's personYOU WILL BE HAPPY WITH No top-down hierarchy. We trust in your self-organizationColleagues that are as smart, supportive, hardworking, and driven as you areAn amazing open-minded and informal culture with the backup of a giant company like Mercedes-BenzMacBook Pro or Dell – your choice, monitor and noise-cancelling headphonesFeel good actionsBrand Connection PerksAnd much more cool stuff …THIS IS WHAT OUR PROCESS LOOKS LIKE Screening call with our recruiter to get to know your motivation & experienceInterview with the teamFinal InterviewOfferWHAT YOU'LL NEED TO KNOW ABOUT US Mercedes-Benz.io develops software and technology for the digital platforms of Mercedes-Benz. Our main products are the Mercedes-Benz Website worldwide, the e-commerce platform, digital services, and aftersales solutions.
We have a fantastic team with people from all over the world. We encourage frequent collaboration and pairing across disciplines. English is the main working language.
Mercedes-Benz.io is an equal opportunities employer. We believe that diverse experiences and a broad collective perspective lead to a better company culture and better products.
Interested in engaging with a continuously evolving company to work hard, play hard, and party hard? If so, please send your resumé (in English and PDF).
THE RECRUITING TEAM IS LOOKING FORWARD TO RECEIVING YOUR APPLICATIONFeel free to contact for further information and answers to your questions.

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