Executive Assistant

hace 3 meses

Buenos Aires, Argentina Americanflat A tiempo completo

Join us at Americanflat—a dynamic growing team on a mission to redefine how you experience art in your living space. We specialize in producing stylish, affordable, and exclusively curated wall art designed by some of the most impressive contemporary artists of today.

We are proud to be a remote-only and globally dispersed workforce - we have colleagues in more than 25 countries We offer a collaborative, highly engaged culture where your ideas are welcome and your voice is heard.

**Our Culture**

Americanflat Team believes in direct communication, valuing feedback as a tool for growth, and creating a collaborative environment. Our team thrives on unity, mutual support, and a commitment to efficiency. We're not just colleagues; we're a community that embraces bold choices, values diverse perspectives, and operates at a pace that matches our ambitions.

**About the Role**

**Responsibilities**:
Your responsibilities will include but are not limited to:

- Provide high-level administrative support to the CEO, managing calendars, scheduling meetings, and prioritizing appointments.
- Arrange complex travel itineraries, including flights, accommodations, and ground transportation, ensuring seamless logistics for the CEO and the company.
- Coordinate and organize meetings, conferences, and events attended by the CEO, including agenda preparation, and follow-up tasks.
- Prepare presentations, documents, and reports for the CEO, ensuring accuracy, clarity, and adherence to corporate standards and brand guidelines.
- Handle sensitive information with the utmost discretion and maintain confidentiality in all aspects of the role.
- Build and maintain positive relationships with internal and external stakeholders, representing the CEO professionally in all interactions.
- Skilled in taking meeting minutes and diligently following up on actionable items, ensuring effective communication and task completion.
- Provide strategic assistance to the CEO, conducting research, gathering data, and preparing materials to support decision-making and business initiatives.
- Assist in the coordination and execution of special projects and initiatives, collaborating with cross-functional teams as needed.

**Requirements**:

- A minimum of 3 years of proven experience as an executive administrative assistant or in a similar role, supporting C-level executives, preferably in the USA.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
- Strong verbal and written communication skills, with professional and courteous behavior.
- Ability to anticipate needs, exercise sound judgment, and work independently with mínimal supervision.
- Discretion and confidentiality in handling sensitive information and company matters.
- Must excel in a fast-paced startup environment, demonstrating resilience and adaptability under pressure.
- Proficiency in English, at either a native or advanced level, is required.
- Preferred location: Latin America & Caribbean
- Availability required from 9am-6pm EDT/EST

**Personal Attributes**:

- Demonstrates adaptability and resourcefulness in navigating ambiguity
- Excels in prioritization and multitasking, adept at shifting focus as needed
- Possesses a creative and inquisitive mindset, always seeking innovative solutions
- Exhibits strong interpersonal skills, combining diplomacy, tact, and enthusiasm in interactions
- Displays a friendly demeanor and a willingness to help others
- Shows a passion for problem-solving and tackling challenges head-on
- To demonstrate your attention to detail and thorough understanding of the job requirements, please include the word 'Frame' at the beginning of your offer letter.
- Takes a proactive approach to identifying issues and implementing solutions, with a mindset of action ("I intend to")
- Self-motivated and assertive, capable of independently seeking answers and driving initiatives to fruition

**Perks & Benefits**:
One of the greatest advantages of being part of Americanflat is the opportunity to collaborate with exceptionally talented individuals Experience our dynamic work culture firsthand in our fast-paced art company. Additionally, enjoy the following perks:

- 100% Remote Environment
- PTOs & Wellness Days
- Parental Leave
- Bereavement Leave

To be considered, you must send an audio recording explaining why you will be the perfect fit for this position. APPLICATIONS WITHOUT AUDIO WON'T BE REVIEWED.#LI Remote | This role is open in LATAM

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