Business Processing Assistant, Latin America and

hace 2 semanas


Buenos Aires, Argentina British Council A tiempo completo

Business Processing Assistant, Latin America and Caribbean

**Date**:23-May-2023

**Location**: Buenos Aires, Americas, AR

**Company**:British Council

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.
We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.
Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In 2021-22 we reached 650 million people.

**Pay Band**: 4/H
**Contract Type**: Indefinite

**Location**: Flexible in Argentina, Colombia, Cuba, Jamaica, Mexico, Peru, Trinidad and Tobago or Venezuela

**Closing Date**: advert will close on
**Tuesday May 30, 2023 at 23:59 Colombia time**.

**Role Purpose**

The main objective of this role is to provide support to the country and Cluster Exams teams in delivering efficient and effective business processing and reporting services. It is essential that all transactions, documents, and reports meet the requirements outlined in the Finance Compliance Policy and Exams Operations Policies, as well as adhere to specific timelines.

Some of the key responsibilities of this role include:

- Monitoring bank account transactions and ensuring accurate income recognition.
- Verifying the accuracy of WBS allocations and investigating any discrepancies.
- Processing correction journal information and assisting with income reconciliations as per the established standards and deadlines.
- Collecting approved Test Day staff payment information from the Resources Pool Management function and processing them for payment.

Furthermore, the role will be responsible for managing the SAP procurement process for Board Fee payments, which involves tasks such as creating vendors and business partners, generating purchase orders and sales orders, and completing Goods Receipt for Board Fees.

Additionally, the role will oversee the issuance of invoices outside of SAP (unless this is centralized within the country) and ensure compliance with local laws. If the invoicing process is not centralized, the role will be responsible for timely issuance and delivery of invoices to customers. The role will also provide support in reporting and monitoring business data in Exams by entering exams volumes into SAP, conducting month-end checks, contributing to the Cash Flow management process, and maintaining effective communication with country, cluster, regional, and global Operations and Finance functions.

**Main accountabilities but not limited to the following**
- Provides agreed input for the country / cluster Finance teams and Shared Services Center (SSC) in performing and completing daily income recognition and monthly reconciliation. Where necessary, prepares monthly income reconciliations. Ensures reconciliations include accurate calculation of expected income and supporting documentation.
- Ensures income is allocated to the correct WBS, investigates mis-postings and correction journals.
- Manages bank account income recognition and daily bank reconciliation procedures
- Provides supports to the SSC and country/cluster/regional teams in completing the financial tasks required for the financial month-end and year-end pre-closing and provides support as required for the financial year-end closing.
- Ensures the investigation and remediation for incomplete registration and payment for online, offline, and over the counter are done in a timely manner.
- Performs as the requester for Direct Invoice and one-time vendor, to ensure the data and documents submitted are correct, and ensure enquiries from both GSD and approver are resolved in a timely manner.
- Prepares income/expense accruals and deferrals, bad debt provision, prepayment journals and cash flow forecast information at the end of each month, liaises with Finance and SSC as needed.
- Prepares / supports payroll production for British Council and external Test Day staff by providing relevant teams with accurate data required for the payment process.
- Manages procurement processes for Board Fees, ensuring Purchase and Sales Orders are processed according to finance standards
- Oversees accuracy of off-system invoicing procedures and ensures efficient delivery to stakeholders and compliance with local laws (unless this is centralised in country).
- Implements any change practices related to Exam finance process and participate the transformation initiatives to improve the cost efficiency of the business.
- Takes end-to-end accountability for researching and obtaining satisfactory and timely resolution of complex/escalated issues, coordinating input from other colleagues/departments/managers as required, to do so. Ensures t



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