Executive Assistant
hace 4 semanas
At Ready Set, we make new video ads for Facebook, Instagram and TikTok every week for large clients like Cerebral, Hims, NordicTrack, Weight Watchers and more.
It's like Saturday Night Live: Monday we're writing on a new script and the rest of the week our producers and editors work to get it made. The ad then goes into testing and we get to learn if it's a hit or not. Coming up with ads that have a 7-figure impact for clients is an awesome feeling and a GREAT product to sell. We have grown revenue 300% y/y without anyone in either sales or marketing.
As an **Executive Assistant**, you'll be working in a fast-paced, dynamic environment supporting two of our leaders with dedicated administrative assistance and acting as a jack-of-all-trades supporting the broader team. You'll be a great fit if you enjoy bringing order to chaos, possess strong attention to detail and have a knack for multi-tasking & ensuring nothing slips through the cracks
This position is fully remote.
**What you'll do**
- Serve as a true partner to the leadership team by anticipating and executing on tactical as well as strategic issues, leveraging their time and productivity
- Administrative duties such as complex calendar management, meeting coordination and project management
- Serve as the occasional gatekeeper for their daily schedules
- Prep meeting materials, agendas, take meeting notes and manage action items when needed
- Maintain an advanced degree of confidentiality along with excellent judgment and discretion
- Support both the personal and professional sides of the leadership team
- Build cross-functional relationships with key partners in all departments
- Many other tasks as they arise
**What you are good at**
- Bachelor's degree
- 3+ years of experience with heavy calendaring in a fast-paced environment, coordinating across multiple time-zones
- Outstanding communication skills, both written and verbal
- Fluent English
- Strong attention to detail and ensuring nothing slips through the cracks
- Ability to stay calm under pressure while managing multiple competing priorities at any given time.
- Prior experience in an administrative support role
- Technical proficiency with Zoom, Google Suite Apps(Google Slides, Google Sheets, GoogleForms, etc.), Asana, a plus
**You are**
- Analytical - you love data and use it to make better decisions
- Curious - you are excited about learning new things and sharing it with the team.
- A Good communicator - you listen carefully and excel at written and verbal communication. You are comfortable interacting with multiple people at once.
- Problem solver - you focus on resolving the problem by leveraging all the tools at your disposal
- Organized - Ability to manage many tasks/demands simultaneously and prioritize.
- Reliable - you deliver on time and can be counted on.
- Kind - you care about others feelings and do your best to be constructive and likeable.
**What we offer**
- A hyper-growth startup environment where your work has a real impact on the company.
- Consistent clarity and context from management, who are accessible to everyone.
- 100% remote work, collaborating with a talented team distributed across the globe.
- Competitive salary
- Unlimited paid time off
- Free English lessons as often as you like
- Budget for office equipment
- Annual budget for training
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