Event Specialist

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end‑to‑end solutions that result in revolutionary work. Who we’re looking for We’re seeking an Event Specialist with expertise in marketing execution and event coordination. This role is ideal for someone with experience managing complex in‑person events, working with diverse stakeholders, and leveraging modern marketing tools to deliver impactful results. The ideal candidate is a proactive, detail‑oriented professional who thrives in a fast‑paced, collaborative environment. What you’ll do Events Consultation & Planning Coordinate and plan in‑person events, including running dry runs, identifying potential issues, and escalating them as needed. Provide guidance and support for events aligned with Microsoft corporate guidelines. Consult with Microsoft stakeholders on scenarios requiring additional reviews and approvals. Events Preparation Act as the Project Manager, ensuring the successful execution of event briefs. Manage all parties involved in an event, including VML, Microsoft stakeholders, and third‑party vendors. Oversee participant agendas, event assets (e.g., videos, presentations), and related deliverables. Events Execution & Post‑Event Activities Execute and manage in‑person events end‑to‑end, including tasks such as venue booking, PO management, registration, waitlist handling, accessibility requests, event communications, and on‑site coordination. Serve as the Subject Matter Expert on event platforms, training marketers and educating stakeholders on tool capabilities. Provide post‑event reporting, insights, and analysis, including budget and spend reviews. Stakeholder Management Educate internal and external stakeholders on the latest updates to the MC Program’s event services. Advise on tools and best practices for event planning and execution. Share success stories and foster continuous improvement through knowledge sharing. What you’ll need Entry Level (L2) 1+ years of experience in marketing‑related initiatives, including 1+ year in event management or project/account management roles. Strong compliance skills with company processes, including personal data protection and brand guidelines. Proven project management skills, including tracking KPIs, managing deadlines, and ensuring progress. Proficiency in Microsoft tools (Word, Excel, PowerPoint, Outlook, Teams). Strong communication and organizational skills, with the ability to share complex information clearly. Experience managing multiple events and priorities simultaneously. Team player with the ability to work with culturally diverse partners. Problem‑solving mindset with attention to detail. Fluent English and native proficiency in the local language. WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. #J-18808-Ljbffr