Program Assistant

Expected Start Date: Immediate, seasonal for 7 months About CIEE CIEE is a nonprofit, non-governmental organization and one of the world leaders in international education and exchange. For 77 years, CIEE has helped thousands of people gain the knowledge and skills necessary to live and work in a globally interdependent and culturally diverse world by offering the most comprehensive, relevant, and valuable exchange programs available. Serving over 300 U.S. college and university consortium members, CIEE operates sixty study centers in more than forty countries, supporting study abroad programs for over 6,000 students annually. In addition, as the largest sponsor for U.S. Department of State J-1 Visa programs, CIEE helps nearly 25,000 international students participate in U.S.-based exchange programs each year. CIEE programs and services span study abroad, teach abroad, international faculty development seminars, and inbound exchange study, work, and internship programs for high school and university students, professionals, and educators. We strive to lead a robust community of international program providers and sponsors through innovation, exemplary service, and exceptional efficiency. Our success depends on having the very best professionals—those passionate about international education, self-starters with high energy and autonomy, and dedicated to exceeding expectations in every challenge. Summary of Role The Programs Assistant supports all programs offered at CIEE Buenos Aires. This role requires motivation, enthusiasm, and professionalism in the development, organization, coordination, and delivery of programs. The Programs Assistant ensures compliance with Risk Management (Health, Safety, and Security) policies and best practices, while facilitating high‑quality experiences for participants. Primary Responsibilities Programs Advising and Administrative Support Provides support with logistics, coordination, and excursions for all CIEE programs, in collaboration with international staff. Assists with logistical arrangements for study trips, co‑ and extra‑curricular activities, including itineraries, reservations, payments, transportation, lodging, meals, tours, permits, and guest speakers. Assists with campus orientation for all CIEE programs, informs participants, and ensures compliance with Health, Safety, and Security (HS&S) measures. Complies with all requirements outlined in Standard Operating Procedures (SOP) and best practices, including presentation of CIEE policies, country regulations, residence and homestay rules, and HS&S guidelines. Provides support to faculty and participants when needed, including accompanying them to medical appointments. Assists academic staff with attendance tracking, course management, and student support. Demonstrates respect and tolerance toward diversity, equity, and inclusion, treating students, faculty, and partners with the highest professionalism. Assists with housing assignments for program participants and tracks student travel, absences, and related processes. Organizes interest groups, recruits, and manages local student “Buddies” to assist with activities. Supports branding initiatives, including Instagram, Asset Bank, newsletters, and other platforms. Shows flexibility and adaptability to changing demands in the workplace. Participates in the emergency staff‑on‑duty telephone rotation system. Supports CIEE staff in daily office routines. Performs other duties as assigned. Qualifications Experience and knowledge of U.S. programs and the study abroad sector in Buenos Aires, Argentina. Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. Excellent written and verbal communication skills in English; enthusiasm for working with students and serving as a motivator and educator. Flexibility and ability to respond quickly to changing circumstances, including occasional evenings and weekends. Ability to meet deadlines with accuracy and efficiency. Fluency in English and Spanish. Strong computer skills and ability to learn new programs (Microsoft Office Suite, Salesforce, learning management systems, etc.). Authorization to work in Argentina. Conditions Individual contributor role with reciprocal flexibility in working hours. Compensation negotiable based on position, budget, qualifications, and experience. Responsibilities may evolve over time in line with organizational needs. Please send your CV to Carolina Zumaglini at Seniority level: Entry level Employment type: Full‑time Job function: Administrative Industries: Education Administration Programs #J-18808-Ljbffr