Facility Coordinator

About JLL About JLL- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together. What this job involves The Facility Coordinator will provide support to the Site and/or Assistant Facility Managers with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved. Responsibilities: Maintain and update current CMMS information for all building operating systems. Responsible for the preventative maintenance and successful operation of the various building systems, including but not limited to HVAC, Electrical, Plumbing, UPS and Fire Life Safety. Responsible for executing preventive maintenance services of building operating systems and equipment; performing and/or delegating tasks accordingly. Manage and respond to online service requests, ensuring that work is performed professionally, efficiently and with minimum amount of disruption to the client. Ensure compliance with all health and safety, environment and risk management policies and procedures in conjunction with the area/site manager. Respond effectively to emergencies and support after‑hours building related activity as requested. Manage installations of new and/or replacement equipment as required. Responsible for maintaining a detailed inventory of parts and equipment, ordering replacements as necessary. Assist the Chief Engineer and/or Site Manager with operational recommendations such as Operating Expense Projects and process improvements. Interact with external and internal customers with a positive demeanor and focus on customer satisfaction. Maintain compliance to Federal, State, County and City Ordinances Codes and Laws where applicable. Responsible for compliance with the JLL “Engineering Services Compliance Program”. Attend periodic training seminars on and off site. Respond to all work orders in a timely manner, ensuring KPI compliance and excellent customer service. Identify opportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times and the provision of a safe workplace. Schedule and manage repairs and maintenance, minor works and other work requests, tracking to completion. Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption. Maintain and propose emergency response plans including evacuation, implementation of after‑hours emergency response, and environmental health and safety. Lead, develop and supervise a professional, friendly, creative, energetic, and detail‑oriented maintenance team. Actively support an environment of teamwork, co‑operation, performance excellence and personal success. Act as an ambassador for JLL, adopting and maintaining the firm’s core values of Teamwork, Ethics and Excellence. Identify and respond to any financial or budgeting related issues. Ensure prompt and accurate management of purchase orders in finance systems. Manage payments to vendors where applicable, using available systems, complying with relevant policies. Seek ways to constantly reduce costs and improve operational standards. Qualifications: Prior experience in facilities, property management, hospitality or related field preferred. Knowledgeable of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous. #J-18808-Ljbffr