Business Manager Agreement March 2024 PDF

Job Title: Business Manager Classification: Exempt, Harbor Director Summary In line with the mission, goals, and strategic plan of the Harbor District, to hold the waters and lands in trust for the public, the Business Manager plans, organizes, and manages all harbor business and administrative activities, including business and property development, project planning, leaseholder relationships, budget development, management of human resources, and policy and procedure recommendation and implementation. The Business Manager partners with the other members of the Executive Team to meet the goals of the District. Essential Duties and Responsibilities Administer property management functions related to leases and licenses on harbor property. Develop recommendations regarding proposed development and property utilization of harbor real property and water areas. Negotiate, prepare and recommend lease, license and operating agreements. Review leases, licenses and special events applications; recommend periodic revisions to leases/licenses; review tenant revenues and cost of harbor services provided to tenants. Perform research and analysis on matters relating to property management and revenue generation from the use of Harbor District facilities. Promote and develop revenue producing activities within the harbor. Review and develop various current and proposed procedures to determine the potential for increased efficiency and income for harbor services. Analyze and recommend policies for various aspects of harbor operations including the most effective utilization of harbor resources. Develop, recommend, and implement Harbor District policies regarding administrative operations of the harbor, including property management and administrative related programs. Develop policy implementation procedures. Perform administrative functions of Personnel Manager for Harbor District. Manage the Administration and Accounting departments, including strategic planning, hiring, supervision, and training. Exercise specific supervision over Accounting Supervisor and Administrative staff. Plan, organize, and set work priorities for the Administration and Accounting departments. Coordinate and prepare annual Enterprise Fund, General Fund, Special Projects and Capital Projects budgets. Other Duties and Responsibilities Attend Harbor Commission meetings and interact with other agencies, organizations and committees as a representative of the Harbor District. Develop written reports and undertake special studies for Harbor Director and Harbor Commission. Explain Harbor policies to employees, public, lessees, and patrons. Serve as acting Harbor Director as required. Skills, Knowledge, Abilities & Talents Business Management Knowledge: Principles and practices of modern management, business operations, and techniques of property management; harbor facilities, fiscal management, and service operations; contract negotiation, administration and enforcement. Principles, policies and administration for maintaining the safety of people, boats and property in a harbor and its facilities. Public administration of budget development and monitoring procedures. Principles of supervision necessary to manage Harbor Business Department. Business writing and oral presentation. Resource Development: Proven track record in grant research, application and compliance. Compliance: Knowledge of State and Federal personnel laws, policies and procedures. Strategic Planning: Plan and organize the activities of the Administrative and Accounting departments. Develop, recommend and implement Harbor District administration, personnel, and fiscal policies. Client/Account Management: Establish and maintain cooperative working relationships with harbor tenants; meet with potential licensees/lessees regarding business proposals on harbor property. Develop and promote appropriate business activities within the harbor and potential future property/business development. Internal and External Communication: Communicate effectively both orally and in writing; develop concise analyses and make effective recommendations for action. Make presentations before the Harbor Commission and other groups. Read, understand, and communicate Harbor District policies, regulations, contracts, agreements, leases/licenses and to staff, tenants, general public and patrons. Answer questions and resolve problem situations independently. Recruitment: Interview, select, train, supervise, evaluate, and terminate Administrative and Accounting staff. Technical: Proficient in word processing, spreadsheet software, and personal computer hardware. Create and utilize spreadsheets, databases, word processing and other software on a personal computer to develop comprehensive reports on Harbor operations. Diversity: Willingness to work with people from all walks of life, recognizing the talents they provide the organization. Other: Work nights, weekends and holidays on occasion. Work extended shifts in emergency situations. Carry and use, on and off duty, a cell phone and/or radio. Education and Experience Equivalent to a Bachelors degree from an accredited college or university with major coursework in business administration, accounting, public administration or a related field is desirable. Any combination of experience, education and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Five years of increasing responsibility in finance, property management, special project management and personnel experience in public sector or related environment, with at least three of those years being in a supervisory/management position. License or Certification Possession of or ability to obtain an appropriate valid California driver's license and show proof of insurance. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Walking, standing or sitting for extended periods of time. Hearing and perception needed for: making observations; communicating with others; reading and writing; operating assigned equipment and vehicles; distinguishing different sounds during a fire or other audible emergency warning, and discriminating among different colors, distances and spatial relationships. Other physical demands include occasional lifting of 25 pounds, walking, some bending and stooping, squatting, and periods of standing. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essentially a desk or bench job with exposure each day to unpleasant elements such as dust, fumes and odors, or high noise levels within regulatory standards and limits. May work outside on an infrequent basis or on a regular basis for a short period of time. May travel from site to site with exposure to noise, dust, fumes, and inclement weather conditions. Work with computer and office equipment. #J-18808-Ljbffr