Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer Executive / Technology Assistant to the CEO, in‑person in Palermo, Buenos Aires. We're looking for a bilingual, tech‑savvy, and highly organized Executive / Technology Assistant to join our growing consulting company in Palermo, Buenos Aires. This is a unique opportunity to become the #2 to the CEO — helping lead and manage daily operations, technology systems, and project execution across multiple U.S. clients. Our company builds and manages complex marketing and automation systems for clients across the U.S., all running similar tech stacks involving HubSpot, Leadspedia, PhoneBurner, Five9, Google Suite, Zapier, PipeDream, ChatGPT, and more. You will be deeply involved in both project management and technical execution, helping ensure that client operations and deliverables run smoothly every day. Key Responsibilities Act as a right hand to the CEO — managing priorities, tasks, and timelines across 3+ client accounts. Oversee day‑to‑day project execution using tools like HubSpot Tasks, Google Sheets, and Miro. Track progress on deliverables, manage follow‑ups with remote developers, and ensure all milestones are completed on time. Build clear documentation of workflows, automations, and client systems for internal and external use. Coordinate between the CEO, development teams, and client stakeholders to keep all parties aligned. Manage CRM and marketing systems in HubSpot — including imports, exports, automations, list segmentation, and workflow testing. Maintain and troubleshoot Leadspedia lead delivery and posting integrations (GET/POST, webhooks, etc.). Set up and monitor dialer systems like PhoneBurner or Five9 — users, campaigns, and reporting. Build and monitor automations in Zapier and PipeDream, connecting CRMs, lead sources, dialers, and Google Sheets. Support AI‑driven task automation using ChatGPT and documentation/diagramming in Miro. Create recurring reports and performance dashboards summarizing activity across client systems. Executive Support Support the CEO in managing daily operations, preparing summaries, and organizing communications. Draft and respond to client messages in fluent English, ensuring professionalism and clarity. Manage calendars, meeting prep, and follow‑ups to keep leadership focused on key priorities. Requirements Technical Skills Strong working knowledge of HubSpot CRM, Google Workspace, and workflow automations. Experience with Zapier, PipeDream, or n8n integrations. Familiarity with Leadspedia, PhoneBurner, Five9, or similar platforms. Comfortable reading and working with API documentation, webhooks, and JSON data. Prior experience supporting a marketing, tech, or consulting company is a major plus. Project Management & Communication Fluent English (spoken and written) — required for U.S. client communication. Proven experience managing multiple projects, tasks, and deadlines simultaneously. Strong organizational and follow‑up skills — detail‑oriented and proactive. Able to document and explain technical systems clearly to both developers and clients. Confident working alongside the CEO and comfortable taking ownership of outcomes. Details Position: Full‑time, Executive / Technology Assistant (#2 to CEO) Schedule: Standard daytime hours with overlap to U.S. Eastern Time Language: English required; Spanish a plus Compensation: Competitive, based on experience and performance Why This Role Matters This position is your opportunity to grow into a leadership role within a U.S.-based consulting firm expanding its Buenos Aires operations. You will be part of a small, high‑impact team working on cutting‑edge marketing and automation technology — helping bridge the gap between strategy, execution, and leadership. You won’t just be "supporting" — you will be building, managing, and helping shape the systems and people behind a rapidly scaling organization. #J-18808-Ljbffr