Legal Assistant

We are seeking a highly organized and detail-oriented Bilingual Legal Assistant to support our dispute resolution practice. This role is ideal for a professional with hands-on experience managing communications with U.S. state courts (federal court experience is a plus), as well as arbitration institutions. The Legal Assistant will serve as a critical liaison between the attorney, courts, arbitration centers, clients, and internal team members, ensuring smooth coordination of filings, calendaring, and dispute-related logistics. Fluency in English and Spanish is essential, as our clients are primarily based in Latin America.
Key Responsibilities
• Court & Arbitration Liaison
• Communicate with U.S. state courts (and federal courts, if experienced) as well as arbitration institutions.
• Manage procedural deadlines, filings, and rescheduling requests.
• Electronically file documents using court and arbitration e-filing systems.
• Administrative & Case Support
• Open new client and matter files following firm protocols.
• Draft and manage engagement letters.
• Access and organize case documentation within the firm's systems.
• Review AI-generated translations for accuracy (no manual translation required).
• Calendar & Client Communication
• Maintain the attorney's calendar, including deadlines, hearings, and meetings.
• Ensure all court/arbitration dates are properly tracked and updated.
• Communicate with clients and staff on behalf of the attorney to coordinate logistics or gather information.
Skills
• Fluent in English and Spanish (spoken and written).
• Prior experience communicating with U.S. courts (state courts required; federal courts a plus).
• Experience with U.S. law firms.
• Skilled in legal calendaring, including court and arbitration deadlines.
• Strong organizational and time-management skills.
• Professional communication skills and discretion in handling sensitive matters.
• Ability to work independently and anticipate attorney needs.
• Proficiency with legal and document management systems (e.g., NetDocs, Law Toolbox, LMS, Westlaw/LexisNexis, SharePoint).
• Knowledge of dispute resolution and arbitration processes.
• Experience supporting attorneys in multi-jurisdictional matters.
• Familiarity with Secretary of State portals and procedural filings. $1,400 - $1,500 a month
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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