Business Assistant/ Office Support

hace 2 semanas

Capital Federal Buenos Aires, Argentina Medison Pharma A tiempo completo

Medison is a rapidly growing global biotech with a strong global presence, operating in 4 continents and over 24 countries. Our mission is to provide access to highly innovative therapies to patients who suffers mainly from cancer and rare diseases. **If you are passionate about making a difference and want to be part of our mission, join us**

We are seeking for a hands-on business assistant for our starting up operations in Buenos Aires. You will be responsible for managing our offices in Buenos Aires and providing administrative support to our team. You will be instrumental in the organization of designated end-to-end projects such us medical events and national congresses.

**You will report to the Cluster Head of South Cone & Mexico.**

**Requirements**:

- Shows initiative and is able to work independently with mínimal supervision
- Dedicated to the quality and accuracy of projects from inception to completion
- Ability to multitask and manage strict deadlines
- Excellent organizational skills
- Flexible and willing to take on ad-hoc tasks
- Excellent interpersonal skills and comfortable working as part of a team
- Bachelor´s degree or similar education
- A minimum of 3 years’ experience in a similar position
- Excellent written and verbal communication skills
- Competent with Microsoft Office
- Preferably competent with Veeva/ Salesforce
- Good knowledge of pharma working processes and approval systems - advantage
- Preferably competent with the ToV (Transfer of Value) reporting annual process
- Experience with pharma audit requirements - advantage
- Experience in organizing pharma events - advantage
- Fluent English knowledge

**Responsibilities**:

- Providing administrative support to relevant colleagues, including new employee’s orientation
- Working closely with relevant colleagues to ensure the smooth running of the business, including the maintenance and purchasing of office stock and supplies and regular database updates
- Creation of the PO and new vendor form for all events that is in the area of responsibility
- Relationship management with 3rd parties as needed (e.g. local vendors, car lease company, IT support, healthcare service provider, accounting vendor, Mobile vendoretc.)
- Providing accurate and timely reports about events organized by contracted Pharma companies and Medison
- Undertaking and managing designated end-to-end projects on a regular basis, such as event planning, organizing both internal and external meetings for local Medison team
- Participation in coordination with stakeholders for execution of National Congresses, Local Own Events and advisory boards
- Responsible for local archiving of the respective documents needed in organizing the events and activities which were supported
- Any other ad hoc projects as required

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