Administrative Coordinator

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Moody’s empowers people to make better decisions and achieve brighter futures. This is what motivates us to bring out the best in our products and our people. Join us. Forward Together.-
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Department
- Moody’s Office Argentina Administration

Role/Responsibilities
- At Moody’s Argentina, we are looking for an administrative coordinator to join our admin team in Buenos Aires and contribute to keep our office operation running smooth and efficiently.
The Administrative coordinator has the opportunity to partner with our office manager. Additionally, providing support to our senior leaders in Argentina will be a key responsibility.
What does the administrative coordinator do?
- Administrative Support
- Provide general administrative assistance to include phone coverage, copying, faxing, filing, spreadsheet work and presentation preparation.
- Acquire and maintain a good understanding of Moody’s business, and particular business line being supported, in order to provide optimal customer service.
- Uses initiative to relieve executives of detail work.
- Department Wide Support
- Deliver administrative support for department wide activities including the timely on-boarding of new associates (including follow-up on start date) and involvement in group event planning and in group-wide initiatives as assigned
- Administrative Back-Up
- As needed, support Senior Management team. During vacations and times of absence, provide back-up ensuring uninterrupted flow of operations with regard to support staff, technology and all office issues.
- Meeting Coordination
- Process meeting requests for team including setting up appointments, reserving conference rooms, requesting security passes for guests, arranging for teleconference numbers, refreshments, handouts, etc.
- Travel & Entertainment
- Arrange all travel for team members including air, rail, car service, and hotel and conference registrations being mindful of timeframes and cost-efficiency
- Timely and accurate preparation and submission of T&E reports for each analyst supported, ensuring that company policies are followed and that proper and organized documentation is provided to support the report.
- Accounts Payable
- Timely and accurate preparation and submission of Accounts Payable vouchers, ensuring that proper accounts are used, and amounts are correct and that proper and organized documentation is provided to support the voucher.
- Change Agent
- Assist in reviewing department administrative processes, consistently implementing efficiency improvements and establishing new processes when necessary.
- Establish clear protocols on standards of service and identify competencies with the secretarial team. Effectively handle performance across the team.
- Department Personnel Management
- May assist Administrative Manager with aspects of personnel management for department including position management, on-boarding of new hires, promotions, transfers and terminations, timely completion of performance evaluations and periodic data integrity checks of Human Resources databases. Also includes ad hoc reporting of personnel information to department managing directors as requested.
- Event Planning
- Assist/Coordinate and plan department-wide events including group meetings, off-sites, outings and receptions taking care to stay within prescribed budget.
- Space Management
- Assist/Oversee department space usage, coordinating all moves, renovations, space upgrades, etc.
- Correspondence
- Prompt and accurate preparation of various correspondence.
- Liaison
- As needed, assist in coordinating efforts with Technology, Building Services and others to ensure group’s needs are met.
- Supplies
- Ensure that basic supplies for team are kept stocked and accessible to team members.

**Qualifications**:

- Bachelor’s degree or active college student preferred or equivalent experience in lieu of an education may be considered
- 4 years of experience in a corporate environment
- Proven experience in administrative tasks such as accounts payable, coordinating messengers, billing, basic accounting, purchase and pay orders
- Experience handling high-level executives’ agendas
- Demonstrated time-management, organizational, adaptability, and interpersonal skills
- Intermediate to advanced command of English