Secondment Regional Bureau Secretary

**Publication Starting Date**:Aug 24, 2025

**Location**: Buenos Aires, Argentina

**Company**:Interpol

**VACANCY NOTICE 1164**
- This vacancy announcement pertains to law enforcement and/or governmental officials within INTERPOL's member countries only._

Please read the Conditions of Secondment in force at INTERPOL (shared via the NCB) including the maximum duration of secondment.

Please be aware that your home Administration/Agency/Service/Government will be responsible for all of your salary/remuneration, social insurance, pension contributions, welfare benefits, family allowances, benefits during your assignment at INTERPOL as well as travel, removal expenses related to your arrival at and departure from INTERPOL, and any other related costs depending on your circumstances. It is requested that you obtain in writing, confirmation from your home Administration/Agency/Service/Government that it agrees with these CONDITIONS OF SECONDMENT. This confirmation letter should be forwarded to us THROUGH THE NCB.

Job title: SECONDMENT Regional Bureau Secretary
Reporting To: Head of Regional Bureau, Buenos Aires
Location: Buenos Aires
Duration (in months): 36.00
Grade: 7
Number of post: 1
Security Clearance Level: Basic

**INTRODUCTION TO POST**
- In accordance to given instructions and in order to assume an active administrative role with respect to the execution of the Regional Bureau/Liaison Office’s activities, the Regional Bureau/Liaison Office Secretary will be responsible for providing timely, efficient and quality administrative and secretarial assistance to the Head of the Regional Bureau (RB) personally as well as to officers assigned to the Office.
- He or she will initiate and develop administrative procedures in order to maximize operational effectiveness within the Office and may be required to provide day-to-day guidance and advice to an Administrative Agent.

**PRIMARY DUTIES**
- 1. Perform secretarial duties and provide administrative support to the Head of the RB/Liaison office, as well as the Officers assigned to the Bureau/Liaison office by ensuring the efficient preparation and processing of correspondence and documentation needed for the daily work of the Head of the RB/Liaison office and the Officers.
- Keep available all necessary materials to enable the Head of the RB/Liaison office and the officers to prepare letters, reports, etc.
- Prepare routine correspondence and other correspondence as requested by the Head of the RB/Liaison office and the officers.
- Handle specific files and/or assignments at the request of the Head of the RB/Liaison office.
- Respond to internal/external requests as they concern all the activities of the RB/Liaison office.
- Be responsible for maintaining the agenda of the Head of the RB/Liaison office and the officers.
- 2. Put in place a system to log in, treat, trace and file all incoming and outgoing mail in the RB/Liaison office. Follow-up to ensure that action is taken in a timely and effective manner.
- Put in place and maintain an effective and practical logging-in, tracking and filing system within the RB/Liaison office.
- Ensure that documentation can be traced and retrieved upon request by implementing and maintaining an efficient filing system to assist both the personnel of the RB/Liaison office and other officials who may request a document linked to the RB/Liaison office’s activities.
- Respect administrative instructions and deadlines imposed regarding the processing of files.
- Initiate and develop, with the approval of the Head of the RB/Liaison office, administrative and management procedures in order to ensure the efficient functioning of both the RB/Liaison office and the Organization in general. To continually review these procedures, and modify if necessary, in order to adapt to the needs of the RB/Liaison office and its crime program areas.
- 3. Perform secretarial duties and put in place administrative procedures in order to ensure that the RB/Liaison office’s teams operate as a cohesive unit.
- Enable the quick and efficient retrieval of information, previous decisions, policy guidelines, relevant correspondence, etc. relating to the work of the RB/Liaison office.
- Process, type and format correspondence and documentation arising from the work of the RB/Liaison office and its crime programs.
- Assume an active role in the preparation and organization of missions, international meetings and regional conferences.
- Perform a secretariat function for meetings and conferences as necessary.
- 4. Ensure all correspondence prepared within the RB/Liaison office is correct from both a presentation and linguistic point of view and respects specified deadlines.
- Ensure the timely follow up of tasks assigned to the RB/Liaison office, ensure that requests processed within the Bureau/Liaison office are complete, comprehensive and presented in a neat, logical and methodical manner.
- Verification of all correspondence.
- 5. Ensure that administrat