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Executive Assistant, Lar
hace 3 semanas
**office location**
Buenos Aires, Argentina
Other countries where TNC has office in LAR can apply: Argentina, Brazil, Chile, Colombia, Perú, Belize, Guatemala and México
LA113
LI-REMOTE
**who we are**
The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.
**what we can achieve together**
The Executive Assistant, LAR will provide direct administrative support to two staff senior members at the regional office of TNC Latin America, the Directors of Impact Acceleration and will also support other senior regional staff.
The EA will be responsible for a variety of administrative support tasks, which include domestic and international travel arrangements, calendar management, answering and making phones calls, drafting correspondence, processing expenses, and scheduling and coordinate logistics of meetings and special events. They will use available systems and resources to maintain, track and research data, and produce and review reports for supervisors. They will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. They will provide targeted training related to the needs of the Director. They will implement processes and practices to improve effectiveness. The Executive Assistant, LAR will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. They will communicate on behalf of supervisor with staff in various programs across the Conservancy, as well as with donors, vendors, and business relations. The Executive Assistant will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. They will perform administrative functions for the program, as required.
The Executive Assistant, LAR will also serve as back-up for other Assistants in the region for certain activities in case of any type of leave.
Uses TNC’s code of conduct and competencies as a baseline to conduct their actions and be an example for others.
This position may require travel and working long, and flexible hours as needed.
The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
**we're looking for you**
Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in being a part of a diverse, multi-disciplinary team.
This position is located in Latin America countries where TNC has offices and will work remotely from their locations.
Responsibilities & Scope
- Does not supervise any staff, but may supervise volunteers, interns, or temporary staff;
- Perform duties under general supervision and established guidelines;
- Manage Directors or other senior staff members calendars, organizing meetings according with requests and importance. Will go one step ahead on the calendar and organizing priorities.
- Demonstrate sensitivity in handling confidential information;
- Makes purchases, process invoices, contract with vendors, and assist with budget tracking;
- Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor;
- Make day-to-day decisions within the scope of work assignments and prioritize work independently being proactive.
- Prepare and take notes of the executive meetings: update the tracking report according with the meeting resolutions (before and after the meeting), prepare and book meeting rooms, invite attendees, and prepare all logístical and admin activities to guarantee the success of the meeting.
- Scheduling and organizing meetings and conference calls; and arranging and planning an extensive travel schedule.
- Plays a key role on reporting processes, meeting internal deadlines and ensuring follow-up to agreements made during meetings and calls.
- Fill out Directors timesheets in Deltek, ideally daily and at least once a week.
- Support with reviews of report sent to Directors by Concur (travel and general purchases).
- Participate and collaborates in projects when needed
- Work overtime as needed
**what you'll bring**
- Bachelor’s degree and 3 years’ experience or equivalent combination.
- Experience generating reports and interpreting data.
- Experience
