Project Manager

Job Summary The Project Manager
- 1 is the single point of accountability for the end-to-end execution of assigned Capital projects in the range of $1M to $5M and may execute projects up to $10M. Working with leadership, technology, maintenance, operations, engineering, safety and quality, the Project Manager is accountable to the site(s) for capital projects implementation, status reporting and optimal utilization of site team/external engineering in compliance with site(s) and corporate work processes. Project Manager in IFF implies the position is Leverageable meaning she/he could be:
- responsible for several projects across multiple sites in a country
- or responsible for small projects and is Site Minor Program Leader at the same site Responsibilities/Description:
- Coordinates with Project Sponsor and Divisional Engineering Director to develop Business Objectives Letter.
- Leads and provides input into developing the project objectives.
- Coordinates with the Site Engineering Manager / Regional Engineering Manager to develop project execution strategy and priorities to support achievement of business objectives.
- Coordinates with Finance to develop project economic model to support project justification and prioritization.
- Provides leadership for an effective and cohesive team by ensuring roles and responsibilities are clearly understood, team member workloads are reasonable, cross-function communications are adequate for both internal and external members.
- Works with high performing teams from an external engineering partner.
- Regularly engages the project steering team to ensure alignment with business and functional direction, seek help with issue resolution and provide status updates throughout the project’s execution.
- Defines and analyzes Key Performance Indicators to ensure overall performance expectations for the project are met and communicates results to the steering team and appropriate functional leaders.
- Works with Process Engineers / Manufacturing Technology for developing strong Basic Data.
- Works with project team and engineering leadership to identify appropriate design deliverables.
- Ensures all the required EHS (Environmental, Health & Safety) reviews are held, and Process Safety Management (PSM) requirements are incorporated into the facility design and installation.
- Engages Process Hazard Analysis experts when needed
- Understands Front-End Loading (FEL) process.
- Leads the team in identifying non-cap alternatives or lower capital options, evaluating scope options, conducting risks analyses, and developing mitigation plans.
- Leads project gatekeeping reviews.
- Engages early and independently with Sourcing organization during FEL to align on Contracting and Procurement strategies.
- Drives the use of preferred vendors / suppliers and alliances partners.
- Ensures site personnel are staffed and prepared for commissioning, pre-start-up reviews, and start-up of the new facilities, including training, procedure updates, maintenance records updates, qualification plans etc.
- Ensures schedules are aligned with supply chain and operations/maintenance needs, such as Turn-Arounds (TARs), to determine when outages are available if necessary.
- Responsible for the safe execution of all field construction activities leveraging, when needed, Construction Management through Engineering contractors.
- Prepares preliminary construction safety plan.
- Applies Life Saving Principles and applicable EHS standards.
- Actively pursues continuous improvement in EHS and pursues the interdependent state of project team.
- Leads Job Safety Analysis/Safe Work Permit development and “toolbox” meetings prior to contractor work
- Performs meaningful safety audits and tracks safety observations.
- Runs constructability reviews and integrates findings in Scopes of Work.
- Works with procurement to set up and execute bid meetings.
- Can develop and maintain a construction schedule.
- Manages contractor adherence to scopes of work.
- Develops detailed cost estimate following Estimating Guidelines requirements.
- Structures the estimate using the appropriate scope breakdowns e.g., Design Areas, WBS (Work Breakdown Structure), construction packages.
- Develops and maintains integrated project schedule.
- Runs critical path analysis to adjust project team efforts and keep project on track.
- Prepares funding requests and establishes baseline forecasts for monthly capital and non-cap expenditures.
- Provides monthly Cost Control and update Forecast according to real progress vs plans.
- Ensures only changes consistent with the business and project objectives are approved. Requirements:
- Bachelor or master’s degree in Process or equivalent technical experience in Engineering fields: Process / Chemical Engineering, Mechanical, Electrical, Bio-Tech, Food Technology Engineering
- Good understanding of the Stage Gated Model of Capital Execution process (CEP)
- Demonstrated Ability to eff