Office Assistant

hace 2 días

Buenos Aires, Argentina AAA-JLL - Argentina A tiempo completo

** Location**: Parque Austral, Pilar, Buenos Aires, Argentina.
- ** Work schedule**: Monday to Friday, 9:00 am to 6:00 pm.
- ** Work model**: On site.
- ** Contract Type**: Indefinite-term.

**Responsibilities**:

- Serve as the primary point of contact for internal customers regarding facilities-related inquiries and issues.
- Manage and resolve facilities-related queries and requests from employees in a timely and professional manner.
- Coordinate and oversee maintenance, repairs, and upgrades of office facilities and equipment.
- Monitor and maintain building systems, including HVAC, lighting, and security systems.
- Conduct regular facility inspections to ensure compliance with health and safety regulations.
- Manage relationships with external vendors and service providers for facilities-related services.
- Assist in space planning and office layout modifications to optimize workspace utilization.
- Coordinate moves, additions, and changes to office workstations and furniture.
- Maintain an up-to-date inventory of office equipment and furniture.
- Support the implementation of sustainability initiatives within the office environment.
- Assist in developing and maintaining facilities-related policies and procedures.
- Coordinate with IT department to ensure proper functioning of office technology infrastructure.
- Help manage office security, including access control systems and emergency procedures.
- Participate in budgeting and cost control for facilities-related expenses.
- Provide administrative support for facilities-related projects and initiatives.

**Requirements**:

- Previous experience in facilities management or a similar role.
- Strong customer service orientation with excellent communication skills.
- Knowledge of building systems and facility management practices.
- Proficiency in using facilities management software and Microsoft Office Suite.
- Ability to prioritize and manage multiple tasks efficiently.
- Problem-solving skills with a proactive approach to identifying and addressing issues.
- Understanding of health and safety regulations in an office environment.
- Experience in vendor management and contract negotiation is a plus.
- Ability to work independently and as part of a team.
- Flexibility to occasionally work outside normal business hours for urgent matters.
- Basic technical knowledge to troubleshoot common office equipment issues.

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