Consultant, Finance and Admin Support

**Organization profile**

Every year, millions of people around the world go missing as a result of conflict, human rights abuses, disasters, organized crime, irregular migration, and other causes. This is a complex global challenge that can be tackled effectively through cross-cutting programs that address a variety of difficult, interconnected issues.

**The International Commission on Missing Persons (ICMP)** is a treaty-based intergovernmental organization with Headquarters in The Hague, the Netherlands. Its mandate is to secure the cooperation of governments and others in locating missing persons from conflict, human rights abuses, disasters, organized crime, migration, and other causes and to assist them in doing so. To learn more about ICMP click here.

**Background of the Consultancy**

ICMP is seeking to engage a Finance and Admin Consultant for an estimated period of up to 90 days to provide support to the Finance team with Finance Management as well as Administrative Support and other assigned duties.

**Under the overall guidance and supervision of the Finance and Administration Manager, the Finance and Admin Consultant’s duties and responsibilities are the following**:
**Financial Management**:

- Process and review financial transactions in accordance with ICMP Financial Regulations and Rules in coordination with the accounting technical lead;
- Ensure project and account codes and cost calculations are correct, funds are available and supporting documents are complete;
- Ensure program compliance with ICMP financial rules and regulations and donor financial management requirements;
- Manage the program cash accounts in accordance with the ICMP financial cash management policy and record transactions in the ICMP financial management system;
- Ensure the timely payment of vendors/suppliers in accordance with agreed contract terms and conditions and conduct reconciliations (A/P, A/R, Banks, cash, etc ) in conjunction with the Treasury Unit;
- Assist in the preparation of budget proposals and revisions, as required;
- Prepare financial reports for program staff and donors (including forecasts);
- Monitor budget implementation/expenditures and recommend reallocation of funds as necessary;
- Lead on donor financial reporting to related projects and internal monthly financial reporting;
- Co-operating closely with the Program Heads, MEAL Officer and program staff to optimize financial utilization and to provide a functional financial infrastructure in support of program implementation;
- Participating in and contributing to planning initiatives for the Main Program providing financial insights and advice related to coordinating financing of activities across grants, reallocation of funds, etc.;
- Introduce budgets in Exact online and Procurify;
- Ensure that program financial documents are maintained/filed in compliance with ICMP policy;
- Support FAM in developing and operationalizing systems and approaches to efficiently manage financial resources;
- In coordination with FAM provide financial support to NEP (New Emerging Projects);
- Act as focal point for the auditor in relation to the projects supervised;
- Maintain and update the financial tracker (donor and internal reporting, audit timeline, etc.).

**Administrative Support**
- Support staff on financial and administrative policies and issues;
- Support implementation of the ICMP official travel policy and provide guidance and advice to travelers to ensure all travel requests are processed in accordance with the policy;
- Support staff in the preparation of order requests in Procurify in accordance with approved donor budgets;
- Supervise and maintain the list of users in Procurify and Key travel related to the related projects;
- Maintain oversight of contracts and contractors to ensure current and future needs and services are delivered.

**Perform other related duties as assigned.**

**Requirements**:

- Post-secondary qualifications and/or training in financial management, business administration, logistics/supply chain management is desirable, as is a professional finance or supply chain designation (e.g. CIMA).
- Minimum 5-7 years in finance and administrative functions within an international organization.
- Advanced knowledge of financial and administrative policies and procedures.
- Experience in accounting, procurement, including reporting.
- Strong analytical and writing skills.
- Attentional to detail and the ability to work under deadlines.
- Advanced knowledge of Microsoft Excel and data processing and consolidation tools.
- Professional fluency in written and spoken English.
- Proven ability to interact positively with colleagues regardless of culture, nationality or gender.
- Ability to travel at short notice and to work flexible hours including weekends and evenings.
- Commitment to the underlying objective of helping the authorities and families of the missing to account for missing persons in an impartial and transparent