Executive Assistant to The CEO
hace 5 días
About the Role:
Are you a highly organized, detail-oriented problem-solver with exceptional follow-through? Do you thrive in a fast-paced environment, juggling multiple tasks while anticipating needs? As the Executive Assistant to our female CEO, you'll play a pivotal role in ensuring smooth daily operations, maximizing productivity, and supporting a dynamic leader.
Key Responsibilities:
- Calendar Management: Meticulously manage the CEO's schedule, ensuring timely attendance at meetings (especially virtual calls) and proactively reminding of upcoming commitments.
- Action Item Execution: During meetings, actively listen, take notes, and follow up on action items, ensuring tasks are completed or delegated appropriately.
- Research & Information Gathering: Leverage AI tools and online resources to conduct research on topics of interest to the CEO, providing clear and concise summaries of findings.
- Data Organization & Analysis: Utilize strong Excel skills to compile, organize, and format data into clear, visually appealing spreadsheets and reports. Ensure data integrity and consistency in formatting.
- Personal Task Management: Handle a variety of personal tasks for the CEO, demonstrating discretion and maintaining confidentiality.
- Proactive Support: Anticipate the CEO's needs, providing reminders, information, and solutions before they are requested.
Qualifications:
- Exceptional Organizational Skills: A proven track record of managing complex schedules, prioritizing tasks, and maintaining order in a dynamic environment.
- Outstanding Attention to Detail: A keen eye for accuracy and consistency in all aspects of work, including data entry, document formatting, and communication.
- Strong Problem-Solving Skills: Ability to identify and resolve issues efficiently and independently.
- Excellent Communication Skills: Clear and concise written and verbal communication with internal and external stakeholders.
- Proactive and Resourceful: Takes initiative to anticipate needs and find solutions.
- Tech-Savvy: Proficiency with G Suite, Microsoft Office (especially Excel and PowerPoint), and communication tools like Google Voice and WhatsApp.
Additional Preferred Qualifications:
- Experience in a fast-paced startup environment
- Ability to work independently with mínimal supervision
- Strong work ethic and a positive, can-do attitude
**Requirements**:
- Must be a clear and concise communicator, must be able to think quickly on your feet.
- Must be fluent in English.
- Extreme organization and attention to detail are crucial.
- Possesses strong skills in cleaning and organizing data using Excel formulas and formatting techniques to create professional and informative reports.
- Hours: 9:00 am to 2 pm (California Time) - Monday through Friday
- Compensation: $10 per hour (USD).
- Freelance Position - Not an Employee Position
If this is you, please submit your resume in English and a cover letter highlighting your relevant skills.
**Job Type**: Freelance Pay: From $10.00 per hour
Expected hours: 25-32 hours per week
**Experience**:
- Excel: 3 years Expert Level (required)
- Assisting Managers/Executives: 3 years (required)
**Language**:
- English Fluently (required)
**Job Type**: Part-time
Pay: $10.00 per hour
Expected hours: 25 - 32 per week
**Experience**:
- 3 years of Excel (Formulas & Reformatting) (required)
**Language**:
- English fluently (required)
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