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Executive Assistant, Lar
hace 2 semanas
OFFICE LOCATION: Buenos Aires, Argentina.
Other countries where TNC has office in LAR can apply: Argentina, Brazil, Chile, Colombia, Perú, Belize, Guatemala and México LA113LI-REMOTE
WHO WE ARE: The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends.
As a science-based organization, we develop innovative, on-the-ground solutions to the world's toughest environmental challenges so that people and nature can thrive.
Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures.
From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC.
Want to know more?
Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.
WHAT WE CAN ACHIEVE TOGETHER: The Executive Assistant, LAR will provide direct administrative support to two senior members at the regional office of TNC Latin America, the Directors of Impact Acceleration, and will also support other senior regional staff.
Responsibilities include domestic and international travel arrangements, calendar management, answering and making phone calls, drafting correspondence, processing expenses, and scheduling and coordinating logistics of meetings and special events.
They will use available systems and resources to maintain, track, and research data, and produce and review reports for supervisors.
They will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures.
They will implement processes and practices to improve effectiveness and coordinate activities with multiple variables, setting realistic deadlines and managing timelines.
Communication on behalf of supervisors with staff in various programs across the Conservancy, as well as with donors, vendors, and business relations is essential.
This position may require travel and flexible hours as needed.
WE'RE LOOKING FOR YOU: Are you looking for work you can believe in?
At TNC, we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day.
We're looking for someone with strong experience in being a part of a diverse, multi-disciplinary team.
This position is located in Latin America countries where TNC has offices and will work remotely from their locations.
Responsibilities & Scope: Does not supervise any staff, but may supervise volunteers, interns, or temporary staff.Perform duties under general supervision and established guidelines.Manage Directors or other senior staff members' calendars, organizing meetings according to requests and importance.Demonstrate sensitivity in handling confidential information.Make purchases, process invoices, contract with vendors, and assist with budget tracking.Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor.Make day-to-day decisions within the scope of work assignments and prioritize work independently being proactive.Prepare and take notes of executive meetings: update the tracking report according to the meeting resolutions (before and after the meeting), prepare and book meeting rooms, invite attendees, and prepare all logistical and administrative activities to guarantee the success of the meeting.Support with reviews of reports sent to Directors by Concur (travel and general purchases).Participate and collaborate in projects when needed.Work overtime as needed.WHAT YOU'LL BRING:
Bachelor's degree and 3 years' experience or equivalent combination.Experience generating reports and interpreting data.
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