Highly Skilled Real Estate Operations Coordinator
hace 1 semana
We are seeking a highly skilled and proactive Real Estate Executive Assistant to support our operations. This role will primarily focus on maintaining efficient back-office functions essential to our real estate investment/agency operations.
About Sagan:Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies.
Key Responsibilities:- Ensure CRM system updates and organization with accurate data.
- Regularly update and analyze Key Performance Indicators (KPIs) and prepare detailed reports for management review.
- Manage communication channels including emails, Slack, and phone system for efficient and timely responses.
- Assist in building and maintaining contact lists, and perform skip tracing activities as needed.
- Handle ad-hoc tasks supporting various operational needs.
- Client Interaction: Manage client interactions via email and phone, ensuring prompt responses and professional engagement.
- Process Documentation: Develop and document Standard Operating Procedures (SOPs) for tasks such as CRM management and client follow-ups.
- Meeting Coordination: Assist in coordinating meetings, ensuring efficient formats and agendas are in place.
- Data Management: Support in gathering and analyzing KPI data and preparing management reports.
- Technology Utilization: Utilize and potentially train on software tools like HubSpot, Asana, and others to streamline operations.
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
- Familiarity with real estate operations, CRM systems, and data management.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Excellent communication skills (written and verbal).
- Proficiency in using productivity tools such as Microsoft Office, Google Workspace, and CRM software.
- Ability to work independently with minimal supervision.
$60,000 - $80,000 per annum, depending on experience.
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