Administrative Specialist

hace 2 semanas

Buenos Aires, Argentina Cencora A tiempo completo

**Job Details**:
***:
Under the supervision of Country/Branch Manager or equivalent Leader, is responsible for purchases management and office´s routine administration.

**PRIMARY DUTIES AND RESPONSIBILITIES**:
Identify and evaluate new suppliers. Perform price and service/product quality comparisons according to company policies. Establish clear criteria for the evaluation and comparison of suppliers, such as price, quality, delivery times, customer service, and reputation. Negotiate terms and conditions with current and potential suppliers, including pricing, delivery deadlines and payment terms Generate and manage purchase orders for required supplies and services Request and collect all necessary documentation to register a new supplier. This may include tax certificates, bank information, licenses and other relevant documents. Validate the information provided by the supplier, ensuring that it complies with the legal and regulatory requirements of the company. Enter supplier information into the Vendor Management System, ensuring all data is accurate and up to date Manage the signing of contracts and service agreements. Review and administer contracts with suppliers, ensuring that agreed terms are being met Negotiate contract extensions or modifications as needed Work in conjunction with other departments (such as production, finance and logistics) to understand their needs and plan purchases appropriately Accountable for IT & office supplies purchasing and stock control In charge of Uniforms annual purchase and distribution to staff Responsible for the coordination of mail process (office mail & moto-messaging system) Ensure that all logístical aspects of internal events are covered, such as catering, technology, and space. Conduct periodic reviews of registered supplier data to ensure that the information is up to date. Modify supplier information in the system, such as changes in address, contacts, payment terms, and other relevant details. Communicate any significant changes in supplier information to the relevant departments. Identify the need to deregister a supplier. Prepare the necessary documentation to formalize the supplier's deregistration, ensuring that the established procedures are followed. Remove the supplier from the management system, ensuring that all related information is disposed of securely and in compliance with data protection regulations. Perform cost analysis and reports with the objective of identifying savings opportunities, efficiencies and show trends in expenditures. Evaluate supplier performance through metrics such as product quality, on-time delivery, and customer service, among other relevant KPIs. Provide feedback to suppliers and adjusting as needed Manage complaints related to purchased products or services, working with suppliers to resolve problems. Document incidents and track resolutions. Responsible for Legal/Operational licenses expire dates follow up Ensure that all purchases comply with company policies and legal regulations Conduct periodic audits of purchasing processes to identify areas for improvement

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.


**EXPERIENCE AND EDUCATIONAL REQUIREMENTS**:

- A minimum of 2 years of experience on similar roles
- Bachelor’s degree in a relevant field is a plus

**REPORTS DIRECTLY TO**:
Country/Branch Manager or equivalent Leader

**MINIMUM SKILLS, KNOWLEDGE AND ABILITY REQUIREMENTS**:
Solving problems oriented Negotiation skills Self driven and ability to work autonomously with multiple task Time management skills Strong organizational skills and attention to detail Strong interpersonal and communication skills (both oral and written) Sound experience using the Microsoft Office, including Word, Excel, and Outlook. Command of English - Intermediate level

**What Cencora offers**:
Benefit offerings outside the US may vary by country and will be aligned to local market practice. The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.

Full time

**Affiliated Companies**: Affiliated Companies: World Courier S.A. (Argentina)

**Equal Employment Opportunity**:
Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.

The company’s continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters relat

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