Concierge Manager | Remote | Luxury Travel Leadership

About Ascend

Ascend helps founders, investors, and executives book international business and first-class flights at rates that are typically 30-80% below what you would find on a regular booking site. We combine smart, proprietary booking methods with round-the-clock personal service delivered over WhatsApp.

We have grown from 12 to 60+ people in just over a year, backed by Bessemer Venture Partners, and 5x'd our revenue year-over-year. We are at $22M+ ARR and growing fast. Our mission is to make first-class travel accessible to the people who are shaping the world.

Our clients are founders, investors, and senior executives who expect fast, accurate, and polished service. They do not chase confirmations. They trust us to get it right every time.

The Role

We are looking for an experienced luxury service leader who wants to build world-class operations and grow their impact at a fast-moving company.

As Concierge Manager, you own shift-level operations across three core functions: Client Service, Ticketing, Trip Fulfillment. You lead Team Leads who manage specialists across each function. You are responsible for making sure every client receives a five-star experience, every shift runs smoothly, and every team member is growing under your leadership.

This is a role for someone who thinks in systems but leads with people. Process without empathy is just bureaucracy. You bring both.

What You'll Do

Lead and Develop Your Team

• Manage 3 Team Leads across Client Service, Ticketing and Trip Fulfillment,

• Coach Team Leads daily with direct, specific feedback that builds their judgment and confidence as leaders

• Build a shift culture where ownership, accuracy, and client empathy are the baseline, not the exception

• Conduct regular performance reviews that give team members clarity on where they stand and what comes next

Own Shift Operations

• Direct all client-facing operations during your shift with real-time decisions and clear priorities

• Allocate team resources, manage escalations from Team Leads, and resolve complex situations before they reach the client

• Ensure clean, complete handovers between shifts so the incoming manager has everything they need

• Maintain 95%+ SLA adherence and 98%+ data accuracy through effective team management and systems

Deliver Exceptional Client Experiences

• Own the end-to-end client experience for your shift: every request, every quote, every booking, and every follow-up

• Personally handle VIP clients and high-complexity situations that require senior judgment

• Ensure clients receive proactive updates, creative solutions, and service that consistently exceeds their expectations

• Turn service recovery moments into opportunities to deepen client relationships

Drive Process Excellence

• Submit at least two documented process improvements per month that increase efficiency or quality for the team

• Spot patterns across client feedback, system performance, and team errors, and address them systematically rather than reactively

• Partner with the Process Management team and other functions to streamline workflows across the operation

• Use data to make decisions, validate improvements, and demonstrate impact

Collaborate Across Ascend

• Work closely with Product, Operations, and Leadership to implement new systems and maintain consistency as we scale

• Represent the voice of both your clients and your team in strategic conversations

• Contribute insights that shape how Ascend grows globally while maintaining the quality standard clients expect

What You Bring

Must Have

• 4+ years in luxury travel, hospitality, or high-touch service operations. Apply even if you do not have every year listed but are confident in your skillset

• 2+ years in a leadership or management role where you coached and developed a team, not just managed tasks and deadlines

• Strong Sabre GDS proficiency: you are comfortable with fare rules, complex routing, and ticketing at a level that lets you support and QA your team's work

• A data-driven approach to leadership: you use metrics to spot trends, validate changes, and hold the team to clear standards

• Excellent written and verbal communication: you can coach with clarity, write polished client messages, and present confidently to leadership

• Composure under pressure: when everything is happening at onc